Facilities Office Assistant

5 months ago

London, United Kingdom Jobologi Full time

**Facilities Office Assistant | London | Competitive Salary**

We are seeking a dedicated Facilities Office Assistant to join our team and contribute to the smooth operations of our Exchequer Court office and other London locations. This role extends beyond traditional administrative functions, involving critical responsibilities for our internal and external stakeholders.

**Role Overview**:
Working closely with the Facilities Coordinator and Reception Manager, the Facilities Office Assistant will play a key role in maintaining the functionality of office equipment, physical space, and processes essential for supporting our internal customers and external supply partners.

**Key Responsibilities as a Facilities Office Assistant**:

- Administer the onboarding and offboarding process for employees, including welcome packs, locker assignments, and form tracking.
- Support Health & Safety requirements by monitoring first aid supplies, conducting floor surveys, and assisting with annual record-keeping.
- Assist with team finance administration, including scanning, filing, and tracking invoices from suppliers.
- Provide coverage for the Reception Manager during breaks and annual leave, managing switchboard calls, greeting guests, and supporting meeting room requirements.
- Collaborate with the Reception Manager on catering, meeting room setup, and event coordination.
- Offer administrative, operational, and coordination support to the Reception Manager as needed.
- Conduct daily checks on office floors to ensure systems and equipment are in working order.
- Monitor stationery supplies, create order lists, and manage stock upon delivery.
- Liaise with third-party suppliers to support regular service visits, coordinating access with the building management team.
- Maintain and update help desk records for Facilities job tickets raised via Service Now.
- Work with IT to ensure all printers are maintained and issues are promptly resolved.

**Desirable Qualifications**:

- GCSE Level or equivalent in Maths & English

**Experience**:

- Previous experience in a similar role as part of a Facilities team in a corporate office environment.
- Administrative support experience in an office setting.
- Experience working with and supervising contractors and suppliers.
- Proven ability to deliver excellent customer service with a flexible approach.

**Functional/Technical Competencies**:

- Strong numerical skills with the ability to read financial information.
- Excellent organisational skills, including the ability to multitask, meet deadlines, and manage expectations.
- Attention to detail, ensuring accuracy in all activities.
- Strong communication skills, both verbal and written.
- Customer-focused with the ability to understand and meet stakeholder needs.
- Team player with excellent interpersonal skills and the ability to build strong collaborative relationships at all levels.

Join us in upholding AmTrust’s values of Excellence, Innovation, Integrity, Responsibility, Inclusion, and Teamwork.

**APPLY TODAY TAKE THE FIRST STEP IN A REWARDING CAREER AS A FACILITIES OFFICE ASSISTANT IN LONDON**

**Salary**: £20,000.00-£25,000.00 per year

Supplemental pay types:

- Bonus scheme
- Commission pay

Work Location: In person

  • Facilities Coordinator

    3 weeks ago

    London, United Kingdom Office Angels Full time

    Job Title: Facilities Coordinator Salary: £14 - £16 per hour Job Type: Temporary Location: City of London Hours: Various shift patterns - 7am-4pm, 8am-5pm, 9am-6pm Are you looking to join an exciting, growing insurance company in the City? Our client is seeking a talented Facilities Coordinator to join their team on a temporary, ongoing basis. A role...

  • Facilities Office Assistant

    7 months ago

    London, United Kingdom AmTrust International Full time

    AmTrust International are currently looking for a Facilities Assistant to join our team based out of our London office. The role will be working closely with the wider facilities team as they look after day to day running of the London offices which will require being able to control multiple tasks at once. This role will be underpinning all facilities...

  • Facilities Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Office Angles UK Full time

    Job Title: Facilities CoordinatorJob Type: TemporaryLocation: City of LondonHours: Various shift patterns - 7am-4pm, 8am-5pm, 9am-6pmWe are seeking a skilled Facilities Coordinator to join our team on a temporary, ongoing basis. As a key member of our facilities team, you will be responsible for coordinating facilities management tasks, including building...

  • Facilities Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Office Angles UK Full time

    Job Title: Facilities CoordinatorJob Type: TemporaryLocation: City of LondonHours: Various shift patterns - 7am-4pm, 8am-5pm, 9am-6pmWe are seeking a skilled Facilities Coordinator to join our team on a temporary, ongoing basis. As a key member of our facilities team, you will be responsible for coordinating facilities management tasks, including building...

  • Facilities Operations Coordinator

    4 hours ago

    City of London, United Kingdom Office Angels Full time

    Job Title: Facilities Operations CoordinatorJob Summary:Office Angels is seeking a skilled Facilities Operations Coordinator to join our dynamic team in the City of London. As a key member of our facilities team, you will be responsible for coordinating and overseeing facilities maintenance activities, ensuring a safe and well-functioning workplace.Key...

  • Luxury Facilities Manager

    1 week ago

    London, Greater London, United Kingdom Office Angels Full time £45,000 - £52,000

    Luxury Facilities ManagerAre you a proactive and dedicated professional with experience in facilities management? Our client, a leading law firm, is seeking a Luxury Facilities Manager to join their dynamic team in London. This is a fantastic opportunity to contribute to the success of a prestigious organisation and play a vital role in maintaining the...

  • Executive Assistant and Office Manager

    3 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    Office Manager/ EA - BeautyOur client, a renowned brand in the beauty industry, is seeking a skilled and detail-oriented Executive Assistant and Office Manager to join their team in London, UK. In this role, you will provide high-level administrative support to the executive team and ensure the smooth operation of the office.Key Responsibilities:Coordinate...

  • Executive Assistant and Office Manager

    3 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    Office Manager/ EA - BeautyOur client, a renowned brand in the beauty industry, is seeking a skilled and detail-oriented Executive Assistant and Office Manager to join their team in London, UK. In this role, you will provide high-level administrative support to the executive team and ensure the smooth operation of the office.Key Responsibilities:Coordinate...

  • Executive Assistant and Office Manager

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    Office Manager/ EA - BeautyOur client, a renowned brand in the beauty industry, is seeking a skilled and detail-oriented Executive Assistant and Office Manager to join their team in London, UK. In this role, you will provide high-level administrative support to the executive team and ensure the smooth operation of the office.Key Responsibilities:Coordinate...

  • Executive Assistant and Office Manager

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    Office Manager/ EA - BeautyOur client, a renowned brand in the beauty industry, is seeking a skilled and detail-oriented Executive Assistant and Office Manager to join their team in London, UK. In this role, you will provide high-level administrative support to the executive team and ensure the smooth operation of the office.Key Responsibilities:Coordinate...

  • Executive Assistant and Office Manager

    3 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    Office Manager/ EA - BeautyOur client, a renowned brand in the beauty industry, is seeking a skilled and detail-oriented Executive Assistant and Office Manager to join their team in London, UK. In this role, you will provide high-level administrative support to the executive team and ensure the smooth operation of the office.Key Responsibilities:Provide...

  • Executive Assistant and Office Manager

    3 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    Office Manager/ EA - BeautyOur client, a renowned brand in the beauty industry, is seeking a skilled and detail-oriented Executive Assistant and Office Manager to join their team in London, UK. In this role, you will provide high-level administrative support to the executive team and ensure the smooth operation of the office.Key Responsibilities:Provide...

  • Assistant Facilities Manager

    1 month ago

    London, Greater London, United Kingdom Thorn Baker Facilities Management Full time

    Thorn Baker Facilities Management is seeking a skilled Assistant Facilities Manager to cover a temporary role in Farringdon.We are looking for an experienced professional to provide support in a client-facing environment, with a focus on commercial buildings.Key Responsibilities:Provide excellent customer service and support to clients and...

  • Assistant Facilities Manager

    1 month ago

    London, Greater London, United Kingdom Thorn Baker Facilities Management Full time

    Thorn Baker Facilities Management is seeking a skilled Assistant Facilities Manager to cover a temporary role in Farringdon.We are looking for an experienced professional to provide support in a client-facing environment, with a focus on commercial buildings.Key Responsibilities:Provide excellent customer service and support to clients and...

  • Head of Facilities and Estate Management Services

    1 month ago

    London, United Kingdom Office Angels Full time €45,000 - €52,000

    Luxury Facilities Manager £8:30am - 5pm, Office Based Full Time, Permanent - Based Near Bank Station Are you a proactive and dedicated professional with experience in facilities management? Our client, a leading law firm, is seeking a Assistant Estates Manager to join their dynamic team in London. This is a fantastic opportunity to contribute to the...

  • Facilities Officer

    3 weeks ago

    London, Greater London, United Kingdom Royal Air Force Benevolent Fund Full time

    About the RoleWe are seeking a skilled Facilities Officer to support our Facilities Manager in ensuring the smooth operation and maintenance of our facilities.Key ResponsibilitiesAssist in managing building systems, including heating, ventilation, and air conditioning.Coordinate maintenance activities to ensure compliance with safety and environmental...

  • Facilities Officer

    3 weeks ago

    London, Greater London, United Kingdom Royal Air Force Benevolent Fund Full time

    About the RoleWe are seeking a skilled Facilities Officer to support our Facilities Manager in ensuring the smooth operation and maintenance of our facilities.Key ResponsibilitiesAssist in managing building systems, including heating, ventilation, and air conditioning.Coordinate maintenance activities to ensure compliance with safety and environmental...

  • Facilities Assistant

    5 months ago

    London, United Kingdom IDA Recruitment Ltd Full time

    **Facilities Assistant - £25,000 - £28,000** A wonderful opportunity to join an awarding winning architecture practice based near Farringdon as their **Facilities Assistant**. Reporting into the Facilities Manager and working alongside a receptionist and a hospitality assistant. The working environment is friendly, flexible and extremely supportive. The...

  • Luxury Facilities Manager

    2 weeks ago

    City Of London, United Kingdom Office Angels Full time

    Job Title: Luxury Facilities ManagerJob Summary:We are seeking a highly skilled and experienced Luxury Facilities Manager to join our team at Office Angels. As a key member of our facilities management team, you will be responsible for providing exceptional client services and ensuring the smooth operation of our office facilities.Key Responsibilities:Manage...

  • Facilities Coordinator

    4 months ago

    London, United Kingdom Optim Facilities Full time

    **About Optim Facilities** Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth...