Registry Assistant

4 weeks ago

London, United Kingdom London School of Science and Technology (LSST) Full time

The registry assistant has an important role within the Registry with significant responsibility for supporting the Registrar and assistant registrar. The post holder will undertake a range of administrative and clerical duties to support the work of Registry Services, including timetabling, student registrations, attendance requests and exam data.

**You will be assisting the registrars in the following responsibilities**:

- To manage and develop the work carried out by the registry team, making effective use of time and resources to meet the school responsibilities.
- To assist in creating termly timetable for students
- To assist the attendance officer in accurately marking attendance on the system
- Assist registry in managing school student records and timetabling systems, working with internal customers, university partners and external regulators.
- Assist in maintaining accurate student record files (both physical and electronic) in the filing cabinets and on Student Management System (SMS)
- Assist the registry in effectively manage the school academic calendar.
- To be able to timely and accurately administer the day-to-day processing of all incoming student record information, undertaking active data quality verification exercises and running various routines to calculate and update data
- Assist in maintaining and develop the school student & curriculum records and timetabling operational documentation, policies, and procedures in accordance with approved changes and in line with external benchmarks, and to disseminate information to relevant university partners
- To have a good understanding of student funding and Registry student support functions, keeping abreast of SLC requirements and university procedures, liaising with local authorities re. council tax exemption, ensuring timely data set up, exchange and reporting with SLC, along with a high-quality service to students
- Assisting registrars with statutory returns (including HESA, HESES & other OfS requirements), ensuring that these are delivered in a timely, accurate manner
- Assist the registrars in conducting staff induction and trainings according to school policies and procedures, relating to systems, Registry student support functions, across the immediate team, Academic Services and the wider school, ensuring any training needs are identified, followed and supported by appropriate materials, taking note of internal and external developments in policy.
- To attend University and external meetings, as appropriate, to ensure areas of responsibility are represented and reported.
- To make a general contribution to the running of the wider school services, including the support to be provided by the Student Records, Operations and Returns team to other teams at peak periods

**Skills and Experience**
- Experience in a Educational setting
- A high level of proficiency in the use and management of student record information systems
- Working knowledge of statistics
- Strong organizational, analytical and problem-solving skills
- A high level of professionalism and ability to maintain confidentiality
- Some degree of computer literacy
- Highly developed organizational, communication and presentation skills
- Good Microsoft office skills specially MS Excel

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: One location

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