Research Grants Officer

3 weeks ago

St Mary's, United Kingdom Imperial College London Full time

Imperial College London Faculty of Medicine is at the forefront of taking biomedical discoveries and translating them into the clinic, for the benefit of local patients and worldwide populations. Our research played - and continues to play - a critical role in meeting the challenges posed by the COVID-19 pandemic, as well as many other national and international health priorities.

The role will provide you with experience of a variety of external research funding agencies (national and international), of NHS and university research funding environments, and of working closely with world-leading clinical academics and senior research administrators. Although the roles are fixed-term for 18 months, opportunities for permanent roles - in the JRO or the wider Faculty - may arise. Staff are supported by a knowledgeable and approachable team, and you will have the opportunity to develop both operational and management skills to achieve their potential and further their career.

You will be a numerate financial administrator with experience in financial management, claiming and invoicing, ideally within the Higher Education or NHS Sector. You will be able to demonstrate your ability to form effective working relationships with staff at all levels within and outside the College.

**Duties and responsibilities**:

- Pro-actively administer and have ownership for a specific portfolio of research grants and contract agreements for a wide range of funders, using our claims report management methodology and other research grant routines and procedures specific to this portfolio.
- Accurately calculate and transfer overheads, indirect and estates costs to Departments and Faculty using the appropriate methodology.
- Maintain accurate reconciliations of all accounts within your portfolio.
- Download, interpret and manipulate systems-based financial data for internal and external customers.
- Generate invoices in line with the Terms and Conditions of the funders.
- Prepare and complete financial statements for sign off by Research Grants Coordinators or Grants Manager.
- Deal with general day to day queries from Departments and Credit Control on all aspects of research administration.
- Review post award monthly exception reports and take the appropriate remedial action to ensure the accuracy of data is maintained.
- Support your line manager and team with regular account reviews for our main funders.
- Ensure the College has fulfilled its obligations prior to closing the research account.
- Build strong relationships with both Departmental and Trust based staff along with other Central functions.
- Deliver a strong communication network across your local teams to create a “one team” ethic to help and support each other at post-award.
- Continually improve the need for standardisation and consistency across the teams.
- To support your line manager in achieving the strategic intent, goals, and objectives of the JRO.

**Essential requirements**:

- Proven experience of working independently and as part of a team
- Ability to follow clear and defined procedures
- Experience working in research administration
- Experience of data interpretation
- Accounting skills
- IT skills, especially in finance related software and Excel
- Strong inter-personal skills with the ability to build relationships
- A clear understanding of the need for, and practice of, customer focus and customer relations skills
- Ability to pay close attention to detail
- Team working skills - understanding of the importance and requirements of good team working
- Ability to perform effectively under pressure with good personal organisation and time management skills
- Prioritisation skills: coping with multiple tasks
- Ability to meet deadlines

**Further information**:
These are 2 positions for Full Time and Fixed Term roles for 18 months based at Hammersmith Campus and St Mary's Campus.
- The College is currently trialling a Work Location Framework until early 2023. Hybrid working may be considered for this role and the role holder may be expected to work 60% or more of their time onsite, with 40% the minimum time spent onsite. The opportunity for hybrid working will be discussed at interview._

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