Crewing Administrator

3 months ago


Aberdeen, United Kingdom Cammach Bryant Full time

Our client is looking for a for a Crewing Administrator for a contract position, located in Aberdeen (Hybrid Working)

**ROLE**

The Crewing Administrator role will work under general supervision providing day to day administration support to the offshore crewing team within the offshore resources function relating to vessels, encompassing all aspects of the mobilisation and demobilisation for personnel being sent offshore. The position will be responsible for quality and accuracy ensuring that administrative tasks are carried out in an effective and timely manner.

**RESPONSIBILITIES**
- Assist the Crewing teams with the Hire Process; supporting all new hires / re-hires in the crewing admin folder and moving crew into personnel files once hired in onboard tracker
- Ensuring the Marine certification is verified and endorsed against the specific flag state for all mariners under the instruction of the Crewing Teams and Marine planners
- Assist crewing teams and offshore personnel with the relevant documentation required for processing Seamans Book Applications
- Request PPE (Personal Protective Equipment) for Offshore crew as necessary, liaising with stores/warehouse team and the SCM department
- Assist crewing teams and offshore personnel with the relevant paperwork for Schengen visa appointments
- Assist the crewing teams with collating documentation for various projects
- Monthly vessel tax review
- Collection and distribution of mail within the department
- Other additional administrative duties as required to support the crewing teams
- Provide support/cover for any other activity within Crewing that maybe required from time to time
- Train, develop, mentor new personnel into the role

**REQUIREMENTS**
- An awareness of the practices required to travel personnel to international locations would be desirable (ticketing, visas, work permits, inoculations etc)
- Adaptable and pro-active with a structured and methodical approach to tasks, with ability to control workload and deliver in a time-sensitive situation
- Advanced planning, co-ordination and organisational skills
- Good communication and interpersonal skills, with the ability to deal with personnel onshore and offshore
- Proficient in the use of Microsoft Word, Excel and Outlook
- Prior experience in a similar functional role will be of advantage
- A working knowledge of geographical locations and travel time between countries would be advantageous
- Ability to work extended hours occasionally to support the operational nature of the business

**Job Types**: Full-time, Temporary contract
Contract length: 12 months

**Benefits**:

- Work from home

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: 14194


  • Crewing Administrator

    3 months ago


    Aberdeen, United Kingdom Cammach Bryant Full time

    Our client is looking for a Crewing Administrator on a 6-month contract basis, located in Aberdeen. **ROLE** Provide day to day administration support to the offshore crewing team within the offshore resources function relating to vessels, encompassing all aspects of the mobilisation and demobilisation for personnel being sent offshore. The position will...

  • Crewing Administrator

    3 months ago


    Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Full time

    **Crewing Administrator - VR/28122**: **Status**: Temporary **Location**: Aberdeen **Ref**: VR/28122 **Rate**: Available Upon Request An exciting opportunity to join a global energy service company on a 6-month fixed term contract. Located in Aberdeen this role is suited to those with previous experience and knowledge of the crewing requirements to...

  • Crew Scheduler

    4 months ago


    Aberdeen, United Kingdom Noordzee Helikopters Vlaanderen Full time

    Job Summary The Crew Scheduler will support the Operations team/Base Manager in ensuring the daily flying programme is executed within regulation for crewing levels and customer requirements. - Respons. & areas The Crew Scheduler primary accountabilities & responsibilities are as follows: - Management of short and long-term crew scheduling for Aberdeen...

  • Crewing Coordinator

    5 months ago


    Aberdeen, United Kingdom Aberdeen Appointments Agency Full time

    **Crewing Coordinator** Our client in Aberdeen is looking for an experienced Crewing Coordinator to join their Operations Team on a full time permanent basis. Joining the Operations Team, the Crewing Coordinator will be responsible for arranging crew changes, coordinating rotas and acting as the focal point for the offshore employees to ensure the...

  • Senior Crew Scheduler

    4 months ago


    Aberdeen, United Kingdom Noordzee Helikopters Vlaanderen Full time

    Job Summary New opportunity for an individual to join NHV’s Flight Operations team based in Aberdeen. The Senior Crew Scheduler will support the Flight Operations Team in ensuring the provision of long-term crew planning and scheduling is executed within regulation for crewing levels, training planning and customer requirements. - Respons. & areas The...

  • Crewing Coordinator

    5 months ago


    Aberdeen, United Kingdom Aberdeen Appointments Agency Full time

    Our client in Aberdeen is looking for an experienced Crewing Coordinator to join their Operations Team on a full time permanent basis. The Crewing Coordinator will be responsible for arranging crew changes, coordinating rotas and acting as the focal point for the offshore employees to ensure the efficient management and coordination of mobilisation and...


  • Aberdeen, Aberdeen City, United Kingdom Northern Marine Group Full time

    As the Offshore Crewing Operations Manager, you will hold the primary responsibility for overseeing all crewing functions associated with the designated fleet. You will engage directly with clients regarding all matters related to crew management. This role involves supervising a dedicated team to ensure that our vessels are staffed with qualified,...


  • Aberdeen, Aberdeen City, United Kingdom Northern Marine Full time

    Position Overview The Crewing Manager holds the pivotal role of overseeing all offshore crewing operations for the assigned fleet. This position requires direct interaction with clients regarding all aspects of crewing, ensuring that the vessels are staffed with qualified and experienced personnel. Key Responsibilities Manage the crewing function to ensure...


  • Aberdeen, Aberdeen City, United Kingdom Northern Marine Group Full time

    Overall accountability for the offshore crewing operations within the designated fleet. Engage directly with clients regarding all aspects of crewing. Responsible for overseeing a dedicated team, ensuring that the vessels are staffed with qualified, competent, and suitably experienced personnel.Key ResponsibilitiesOversee the management of the crewing...

  • Crew Team Leader

    4 months ago


    Aberdeen, United Kingdom Northern Marine Group Full time

    **Crew Team Leader Offshore reports to the Crew Manager Offshore and deputises in their absence. Accountable for supervision of the crewing function to ensure that the company’s vessels are manned with competent, qualified, and suitably experienced personnel, ensuring that documentation and certification compliance is maintained at all times.**: **Key...


  • Aberdeen, United Kingdom Sentinel Marine Full time

    Responsibilities include, but are not limited to: - Assisting with Reception duties such as answering telephone calls, answering door calls and registering visitors in the visitor log, opening mail and distributing to all departments - Assisting in recruitment of ships personnel and scheduling of the personnel to all fleet vessels and ensuring that all...


  • Aberdeen, Aberdeen City, United Kingdom Northern Marine Full time

    Position OverviewThe Crewing Manager holds the primary responsibility for overseeing all offshore crewing operations for the designated fleet. This role involves direct communication with clients regarding all aspects of crewing, ensuring that the vessels are staffed with qualified and experienced personnel.Key ResponsibilitiesManage the crewing function to...


  • Aberdeen, United Kingdom Atlas Professionals Full time

    Short Summary Help Short Summary Atlas Professionals are currently recruiting for a Crewing Team Leader with one of our Aberdeen-based oil and gas clients on a full-time permanent basis. Help Job Description Crew Team Leader Offshore reports to the Crew Manager Offshore and deputises in their absence. Accountable for supervision of the crewing function...

  • Office Administrator

    4 months ago


    Aberdeen, United Kingdom Aratellus Full time

    **Key Accountabilities** The Office & Crewing Administrator is responsible for all aspects of office admin and reception services as required by Department Managers. The office administrator will also support with crewing rotation and will be included on the “on-call” rota working one weekend every 5th weekend. Key duties and responsibilities to...

  • Office Administrator

    4 months ago


    Aberdeen, United Kingdom Aratellus Full time

    The Office & Crewing Administrator is responsible for all aspects of office admin and reception services as required by Department Managers. The office administrator will also support with crewing rotation and will be included on the “on-call” rota working one weekend every 5th weekend. Key duties and responsibilities to include, but are not limited...

  • Crewing Manager

    2 months ago


    Aberdeen, United Kingdom Northern Marine Full time

    9th Aug 2024 Overall responsibility for offshore crewing activities on the fleet allocated. Direct liaison with Client on all crewing activities. Directly responsible for the supervision of an assigned team, ensuring that the company’s vessels are manned with competent, qualified, and suitably experienced personnel. Key Responsibilities ...


  • Aberdeen, United Kingdom Solab Full time

    Do you work in Crew Management with experience in Personnel Logistics, Training & Competence? Are you also great with data and Software? Then we would love to hear from you! **THE NEW ROLE** We are seeking a Crewing Management Software Support Implementation Consultant / Software Support Consultant to join our growing team. **KEY RESPONSIBILITIES WILL...


  • Aberdeen, United Kingdom MSP Direct Sourcing Full time

    **Job title**: Construction Site Administrator **Location/remote**: Port of Nigg, onsite (accommodation supplied) **Contract length**: 6 Months (possibility for extension) **Hours**: 14 days on 14 days off (12 hour days) **Pay rate**: Up to £42ph Randstad Sourceright, a worldwide RPO & MSP Recruitment Services has an exciting opportunity for a...


  • Aberdeen, United Kingdom Solab Full time

    Do you work in Crew Management as a highly experienced Personnel Logistics, Training & Competence Co-ordinator or Manager? Are you also great with data and Software? Then we want to speak to you! **THE NEW ROLE** **KEY RESPONSIBILITIES WILL INCLUDE**: **SOFTWARE & IMPLEMENTATION SUPPORT** - Supporting the Implementation Team with duties such as performing...


  • Aberdeen, United Kingdom Aberdeen Appointments Agency Full time

    An exciting opportunity for a trainee Logistics Coordinator/Administrator to join a fast-paced oil and gas company in Aberdeen. This role is a full-time maternity cover position. The main purpose of the role is to support the onshore project teams to co-ordinate the logistics of the offshore workforce ensuring all manning requirements and crew changes are...