Inventory Co Ordinator

7 months ago

Byfleet, United Kingdom Clinigen Group Full time

ORGANISATION

Clinigen Limited is a rapidly growing global specialty pharmaceutical and services company with a unique combination of businesses. Our divisions operate in a complex global regulatory environment and ensure that vital medicines are delivered securely, on time and wherever they are needed in the world.

We are currently 1,100 people, headquartered in the UK, with sites in Burton-on-Trent and Weybridge, with global offices in the US, EU, Australia, New Zealand, Japan, Hong Kong, South Africa, and South East Asia. Clinigen has grown rapidly since it began in 2010 and is positioned well for an exciting future of continued growth. To sustain our growth, we’re on the lookout for motivated, ambitious and committed individuals to join our highly successful global team.

ROLE

**Key Responsibilities**:

- To follow, promote and enforce relevant SOPs, Job Aids, and Company policies and procedures
- Oversee inventory and supply chain management accordingly to company guidelines for Clinigen and 3PL warehouses
- Perform critical inventory system tasks including but not limited to; releasing and processing Internal requisitions, 3PL receipting, sub-inventory moves and approved stock adjustments
- Review, troubleshoot and manually interface all open sales orders escalated by the CS SME's for Clinigen and all 3PL warehouses, actions include but not limited to; Manual adjustments/movements due to interface, Integration or EDI failure. Raise and track IT tickets for any system related issues that may arise, support with UAT and validation for any data fixes through to resolution. Report progress to customer services and key stakeholders until resolved.
- Run expired stock reports periodically and request approvals from stakeholders/business divisions. Liaise with Clinigen and 3PLs warehouses to process all approve destructions in a timely manner
- Maintain updated and accurate records of inventory, including transfer, cycle counts and stock takes
- Review inventory reports and monitor SKUs to highlight discrepancies; troubleshoot quantities discrepancies between stock and records for Clinigen and 3PL warehouses
- Respond to Inventory inquiries internally and externally in a timely manner
- Support with UAT and validation where applicable for new system updates
- Nurture positive relationships with business functions, 3PL warehouse contacts and provide customer service as needed
- Recognize and celebrate success on a team and individual level

**Health and Safety Responsibilities**:
The Management of Health and Safety at Work Regulations 1992 re-enacts the Health and Safety at Work etc. Act 1974, which places responsibilities on the employer and employees alike. In connection to this, the Company reminds employees of their duties under Section 7 of the act:
To take care for their own health and safety and that of others who may be affected by their acts or omissions. Additionally, employees must also co-operate with the company to enable it to discharge its own responsibilities successfully.

Furthermore, all employees must:
- Carry out assigned tasks and duties in a safe manner, in accordance with instructions, and to comply with safety rules/procedures, regulations and codes of practice
- If aware of any unsafe practice or condition, or if in any doubt about the safety of any situation, consult their Line Manager
- Obtain and use the correct tools/equipment for the work and not to use any that are unsafe or damaged. All tools, equipment and personal protective equipment must be stored in the approved place after use
- Ensure that all guards are securely fixed and that all safety equipment and personal protective clothing/equipment provided are used
- Not to operate any plant or equipment unless authorised
- To report any accident, near-miss, dangerous occurrence or dangerous condition to their Line Manager
- To switch off and secure unattended plant or equipment
- To avoid improvised arrangements and suggest safe ways of eliminating hazards
- Not to participate in horseplay or place fellow employees in danger by their actions

**General Responsibilities**:

- Champion the Clinigen Way principles which underpin everything we do, living those values in daily Clinigen life
- Know Clinigen’s strategy and ensure what you do on a day to day basis is in line with those strategic objectives
- Ensure the work you do is of high quality and that Clinigen standards, procedures and policies are followed at all times
- Engage in personal professional development and attend mandatory training
- Present the Company in a positive way at all times with internal and external clients, customers and staff
- Comply with the Company’s HR policies and the Health and Safety policy at all times
- Work flexibly and efficiently in order to meet internal and external customer needs, whilst maintaining the highest possible professional standards
- Bring new ideas and approaches with an open mind
- Maintain confidentiality and secur

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