Contracts Administration

7 months ago

Stafford, United Kingdom Renewable Energy Grid Solutions Full time

**Job Description Summary**: Become part of a winning team and help to deliver the Green Energy transition.

Wing to wing ownership for timely delivery of orders, ensuring on-time Payment collection from Customers & After-sales support.

Carry out efficient Contracts administration from direct customer orders ensuring all orders are scheduled for dispatch in line with customer requirements and acknowledged to the customer within 72 hours:

- Verification of technical and commercial specifications of customer orders
- Verification of technical data of protection relays (CORTEC)
- Recording of customer orders in ERP (SAP) system
- Processing of On Line Store (OLS) Orders

Ensure commercial conditions are as agreed to standard company requirements or are approved variations. Orders are correctly reviewed, accepted and approved in line with company procedures/ sales Agreements / offers conditions.

Launch and follow-up of internal orders (trading), other internal departments, and occasionally external orders. Follow-up delivery schedules with manufacturing units, external suppliers and shipping.

Ensure contract is managed to completion and the goods are delivered to the required delivery address.

Control of logístical aspects (documents for export, relationship with forwarders, carriers, customs)

Propose and implement improvement actions to optimize the processing of Product orders
Provide expertise to problem solve and offer alternative solutions for the customer.

Interface with:

- Manufacturing units, Suppliers and Commercial, Tenders and Marketing functions if necessary.
- Finance and Accounting department.
- Customers, ensuring customer satisfaction.

**Invoicing**
- Use the Billing Due List (BDL) to identify orders to be invoiced to customer.
- Raise credits as requested through the formal process.
- Ensure timely collection of Payment from Customer in close coordination with Accounts receivable.
- Contract Administrator shall ensure to remove any roadblock in collecting the payments in a timely manner in order to ensure on time Payment collections.

**After Sales**
- Issue returns reference to customer and arrange for the return of the unit(s).
- Advise customer if the service is chargeable and the associated costs.
- Liaise with the After Sales teams in the manufacturing units for quickest turnaround and return of goods to customer.

**Communication**
- Respond directly to customers regarding outstanding delivery within 24 hours.
- Advise management of any relevant contractual matters as appropriate.

**Business Support**
- Good understanding of the legalities of contracts, export, shipping, invoicing, finance and standard terms and conditions.
- Liaise with Finance / accounting dept to ensure correct payment.
- Liaise with Commercial colleagues and provide feedback regarding customer orders, issues, queries, etc.

**Experience and Knowledge**:

- Good knowledge of SAP including SD and MM modules.
- Financial awareness.
- Proven knowledge of the products being sold and procured.
- Basic commercial awareness.

**Personal Skills and background**
- Exceptional communication skills with internal and external stakeholders.
- Capacity to prioritize work and interface with relevant stakeholders.
- Capable of working in a team and on own.
- Pro-active and problem-solving attitude.
- University degree preferred but not essential.
- Accountability and say / do mindset.
- Perfect knowledge of written and spoken English.

**About GE Grid Solutions**:
At GE Grid Solutions we are electrifying the world with advanced grid technologies. As leaders in the energy space our goal is to accelerate the transition for a more energy efficient grid to full fill the needs of tomorrow. With a focus on growth and sustainability GE Grid Solutions plays a pivotable role in integrating Renewables onto the grid to drive to carbon neutral. In Grid Solutions we help enable the transition for a greener more reliable Grid. GE Grid Solutions has the most advanced and comprehensive product and solutions portfolio within the energy sector.

**Why we come to work**:
At GE Renewable Energy, our engineers are always up for the challenge - and we’re always driven to find the best solution. Our projects are unique and interesting, and you’ll need to bring a solution-focused, positive approach to each one to do your best. Surrounded by committed, loyal colleagues, if you can dare to bring your ingenuity and desire to make an impact, you’ll be exposed to game-changing, diverse projects that truly allow you to play your part in the energy transition.

**What we offer**:
A key role in a dynamic, international working environment with a large degree of flexibility of work agreements

Competitive benefits, and great development opportunities

**Additional Information**:
**Relocation Assistance Provided**:No

  • Contracts Administration

    7 months ago

    Stafford, United Kingdom Renewable Energy Grid Solutions Full time

    **Job Description Summary**: Become part of a winning team and help to deliver the Green Energy transition Wing to wing ownership for timely delivery of orders, ensuring on-time Payment collection from Customers & After-sales support. Carry out efficient Contracts administration from direct customer orders ensuring all orders are scheduled for despatch in...

  • Contract Management Expert

    1 month ago

    Stafford, Staffordshire, United Kingdom GE Aviation Full time

    About the JobWe are seeking an experienced Contract Management Expert to join our team at GE Aviation. In this role, you will be responsible for managing all contractual aspects of assigned projects, including contract analysis, negotiation, and administration.You will work closely with the project team to develop and implement commercial strategies, manage...

  • Sales Administration

    6 months ago

    Stafford, United Kingdom Extra Recruitment Limited Full time

    Extra Recruitment are currently recruiting for an Sales Administration for our clients based in Stafford. As a Administration Assistant you will be responsible for supporting their internal departments across the UK. Sales Administration Responsibilities: To collate timesheets from various sites, a consolidate on to internal systems Reconcile timesheets...

  • Administration Assistant

    6 months ago

    Stafford, United Kingdom Extra Recruitment Limited Full time

    Extra Recruitment are currently recruiting for an Administration Assistant for our clients based in Stafford. As a Administration Assistant you will be responsible for supporting their internal departments across the UK. Administration Assistant Responsibilities: To collate timesheets from various sites, a consolidate on to internal systems Reconcile...

  • Administration Assistant

    7 months ago

    Stafford, United Kingdom Extra Recruitment Limited Full time

    Extra Recruitment are currently recruiting for an Administration Assistant for our clients based in Stafford. As a Administration Assistant you will be responsible for supporting their internal departments across the UK. Administration Assistant Responsibilities: To collate timesheets from various sites, a consolidate on to internal systems Reconcile...

  • Data Administrator

    6 months ago

    Stafford, United Kingdom Apricus Resourcing Full time

    Apricus Resourcing are working with a leading charitable organisation who are looking to hire a Data Administrator for an ongoing locum role within one of their leading services based in Stafford. **Other key duties for the role include**: - Input client information, onto the database within required timescales ensuring it is accurate and up to date with...

  • Commercial Administrator

    7 months ago

    Stafford, United Kingdom Chevron Traffic Management Full time

    Job Title - Commercial Administrator **Salary**: competitive dependant on skills and experience with company benefits General hours of work are 37.5 hours per week, Monday to Friday with flexibility Location: Home based plus 2-3 days at the Stafford Depot This is a great Opportunity to join a wonderful team with the flexibility of working from the...

  • Production Administrator

    7 months ago

    Stafford, United Kingdom Extra Recruitment Limited Full time

    Extra Recruitment are currently recruiting for a Production Administrator for a well establish client in Stafford. This is a temporary position, to join an existing team. The Production Administrator will be responsible for admin duties to be carried out in the Production Team. As Production Administrator, you will need to have/be: Minimum of 12 min the...

  • Warehouse Administrator

    7 months ago

    Stafford, United Kingdom SiD Recruitment Full time

    SiD Recruitment are looking for a Warehouse Administrator to work in a busy Warehouse based in Stafford, on their Shortages department. **Working Hours**: **Days** 06:00 - 18:00 Week 1 - Monday, Tuesday, Saturday, Sunday Week 2 - Wednesday, Thursday, Friday **Day to day duties within the role will include**: - Allocating and printing off pick orders...

  • Research Administrator

    6 months ago

    Stafford, United Kingdom Midlands Partnership University NHS Foundation Trust Full time

    The R&I team encompasses a variety of roles all of which are directed to supporting the design, support and delivery of research and innovation projects across the Trust and its partnerships. You will be responsible for support the Development Manager in the administration of grant funding contracts and collaboration agreements; supporting the finance...

  • Commercial Administrator

    6 months ago

    Stafford, United Kingdom Chevron Traffic Management Full time

    Role: Commercial Administrator **Salary**: Competitive dependant on skills and experience with company benefits Hours: 37.5 hours per week - Monday to Friday with flexibility Location: Hybrid - Home working/ our depot in Stafford This is a great opportunity to join a successful and high performing team, with the added bonus of the flexibility to work...

  • Contracts Co-ordinator

    6 months ago

    Stafford, United Kingdom MAC Groundwork Contractors Ltd Full time

    _As a Contracts Co-ordinator_ y_ou will ensure a first-class service is delivered across all MAC Groundworks projects, specifically supporting the Contracts Manager in ensuring successful completion, compliance with health and safety, estimating and financial monitoring and reporting._ Key departmental responsibilities of the role include but are not...

  • School Administrator

    6 days ago

    Stafford, United Kingdom Aspire People Full time

    School Administrator Are you an experienced Administrator in the Stafford area with a background working in a school environment or similar? Aspire People are currently recruiting for School Administrators to work in the Stafford area. It is advantageous that applicants have some school administration experience and be proficient on SIMS. However,...

  • Administrator - Full Time

    7 months ago

    Stafford, United Kingdom Lynx Employment Services Ltd Full time

    **Urgently Required - Immediate Start** Provide support to the Operational Control Room ensuring programmed works are permit compliant, across all depots and workstreams, along with the creation of statutory undertaker packs that are distributed in a timely and effective manner. **Skills** - The ability to Organise, Plan and Communicate effectively -...

  • Temporary Administration Assistant

    6 months ago

    Stafford, United Kingdom Mulberry Care Homes Limited Full time

    Office Administrator **Responsibilities**: Temporary contract, scanning case files to electronic format. Flexible working conditions between 8:30am - 4:30pm Monday to Friday. Contract will run until all files are scanned. Salary will be at National Minimum Wage. **Job Types**: Temporary contract, Zero hours contract **Salary**: £14,606.00-£20,319.00...

  • School Administrator

    7 days ago

    Stafford, United Kingdom CV-Library Full time

    School Administrator Are you an experienced Administrator in the Stafford area with a background working in a school environment or similar? Aspire People are currently recruiting for School Administrators to work in the Stafford area. It is advantageous that applicants have some school administration experience and be proficient on SIMS. However,...

  • Finance Administrator

    3 weeks ago

    Stafford, United Kingdom CV-Library Full time

    Finance Administrator Location: Stafford Salary: £27,000-£29,000 Contract Type: Temporary - Full Time Are you a detail-oriented individual with a knack for numbers? Our client is seeking a Finance Administrator to join their dynamic team. If you have strong experience in data entry and accounts payable this could be the opportunity for you!...

  • Government Contract Professional

    4 days ago

    Stafford, Staffordshire, United Kingdom Gemini 3 Group Full time

    We are seeking a highly skilled Government Contract Professional to join our team at the Gemini 3 Group. As a key member of our team, you will provide analytical, administrative and program management support to our valued Department of Defense (DoD) customer.About the Role:The ideal candidate will have a strong background in government contracting, with...

  • Engineering Business Administrator

    6 days ago

    Stafford, Staffordshire, United Kingdom Nicholas Clarke Associates Full time

    **About the Role**We are looking for an experienced Engineering Administrator to join our Stafford-based team. As a valued member of our administration/engineering team, you will be responsible for providing excellent routine servicing, customer care, and management of equipment upkeep contracts service.You will work closely with customers, colleagues, and...

  • Quality Administrator

    7 months ago

    Stafford, United Kingdom GMP Recruitment Ltd Full time

    Are you a Quality Administrator with good working knowledge of ISO9001 Quality Systems and skilled in the areas of Quality Auditing, Risk Assessments, Standard Operating Procedures?? Then this is for you! GMP Recruitment are proud to be partnered with a hugely successful, internationally renowned manufacturing company, located in Stafford. We are currently...