Temporary Facilities Assistant

3 months ago

London, United Kingdom Alexander Mae Full time

**The Company**:
Our client is an award-winning, full service, commercial law firm and they are rapidly developing a national reputation for its innovative approach to delivering legal services. They operate in the financial services, leisure, retail & consumer goods, technology & media, renewables, housing and public sectors. Their specialisms are real estate, banking and finance, commercial, corporate, employment, dispute resolution and litigation.

**The Job**:
On behalf of our client we are seeking a Temporary Facilities Assistant on a 3 month temporary basis. This is 100% office based. Joining their facilities team your responsibilities will include:

- Office support
- Ensure all service areas are kept clean, tidy and well stocked. Ordering and replenishment of stationery as required.
- Replacement of toners for printers and scanners for all floors and ensure paper levels are kept replenished.
- Receive and distribute faxes.
- Undertake regular health, safety and security audits.
- Support the Finance team with the retrieval of printed cheques from the cheque machine and delivery to the appropriate Fee Earner as required.
- Support office moves, fit outs and equipment relocations (occasional out of hours work may be required).
- Dealing with physical tasks such as collecting and moving files/boxes.
- Maintain security arrangements around the office including regular key audits.
- Open and distribute the incoming post and DX deliveries to relevant recipients. To include both hard copy and digital scanning as required.
- Process incoming and outgoing recorded and special deliveries ensuring there is an audit trail to be able to track their whereabouts should it be needed.
- Collect and deliver courier deliveries from the specified area. Record, deliver and obtain a signature as required.
- Prepare for collection and receive incoming courier deliveries including liaison with courier operatives. Record, deliver and obtain proof of collection/delivery as required.
- Undertake hand deliveries out of the office as required.
- Undertake all aspects of reprographics support including photocopying, printing, scanning, laminating and binding. Including assisting with the production/copying of Court bundles and marketing materials.
- Liaise with storage providers for arranging the safe storage and retrieval of all client files and archived documents using the appropriate software packages.
- Create new deeds packets and entering all details onto the Archives system.
- Maintain accurate records of all archived documents.
- Assist with file destruction in accordance with the Firms' procedures and policies.
- Assist with the moving of archive boxes, preparing files for collection and liaising with the storage provider ensuring a full audit trail is left when archiving to allow future file recalls with ease.

**The Person**:
For this role, our client is looking for someone who has:

- General office administration skills ideally in a Facilities related environment.
- Archiving experience ideally within a Law firm or similar business.
- Ability to work to strict time deadlines, good time keeping and punctuality.
- Accuracy and attention to detail.
- Self-motivated and able to organise and prioritise own work and manage conflicting deadlines.
- Flexible approach with capacity to take on a variety of tasks working across all aspects of Facilities.
- Manual handling skills to be able to lift heavy loads (up to 20 Kg).
- Ability to maintain confidentiality at all times.
- Common sense approach to problem solving.
- Strong IT skills with knowledge of Outlook, Word and Excel is essential.
- Health & Safety and risk assessment experience desirable.

**The Hours**:
Monday to Friday 9.30am - 5.30pm

**The Location**:
London, EC7V (St Pauls Tube Station (100% office based)

**The Salary**:
£13.74 per hour

INDLS

**Job Types**: Full-time, Temporary contract
Contract length: 3 months

Pay: £13.74 per hour

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Work Location: In person

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