Installation Project Administrator

6 months ago

Hebden Bridge, United Kingdom GEMCO Equipment Ltd Full time

Gemco is the leading garage equipment company in the UK looking to recruit the role of Installations Project Administrator within our growing installation department. The role will be to work closely with other members of the Installation Team, HSEQ Team, sales team, and Contractors to ensure all aspects of project administration are completed to a high standard to help projects run smoothly from inception to successful completion.

**Description of Duties**
- Working closely with Project / Senior Managers in the preparation of project file documentation, H&S information, and site operations in accordance with CDM.
- Approval and acceptance of RAMs, H&S documentation from contractors.
- Creating and managing each site’s Risk register.
- Updating WIP (work in progress) and POW (program of works) on a daily basis.
- Assist with the creating and compiling of reports when required.
- Supporting with procurement and hire of equipment where required.
- Communicating with the Project Manager to ensure the timely completion of all project works.
- Facilitating site deliveries to minimize operational disruption within the customer’s premises.
- Ensuring all project documents are completed, up to date stored and communicated.
- Ensuring all internal engineers and subcontractors have the relevant training, qualifications, Health and Safety documentation, insurance, and have current CSCS cards.
- Preparation and close out of project documents following the successful completion of a project.
- Booking jobs with different sites where required.
- Other administrative ad hoc duties

**Essential Skills**
- A good all-rounder who can support with time-sensitive administrative tasks and who can work well within a busy team.
- A team player with a ‘can do' attitude who is outgoing, polite, personable, and respectful.
- Self-motivation and ability to work both independently and as part of a team.
- Positive approach to adaptations of client and project requirements
- Ability to work on multiple projects simultaneously with a flexible approach to work.
- Strong client and customer focus, with diplomacy skills and an approachable personality that invokes trust and respect from clients, project teams, and others involved throughout a project.
- Excellent written and spoken communicator.
- Negotiating skills were required to effectively communicate the need to implement and maintain safety standards that may compromise speed or efficiency.
- Full computer literacy, particularly with MS Office, Excel, PowerPoint, and Teams.
- A full driving license.

**Desirable criteria**
- Health and safety knowledge.
- Awareness of CDM.
- Good geographical knowledge.
- Environmental awareness.
- A desire to learn, develop, and progress

**Package**
- Medical cash plan that includes up to 4 children
- Enhanced sick pay that increases with service
- Death in service increasing with service
- Health & wellbeing programme
- Pension scheme
- Long service awards
- Monthly recognition and reward opportunities
- Employee assistance plan
- 25 days holiday plus statutory that increases with service
- Career progression opportunities
- Free on-site parking

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Cycle to work scheme
- Employee discount
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
- Referral programme

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- health and safety knowledge: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

Reference ID: Installation project administrator

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