Operations Finance Executive 12m Ftc

3 weeks ago

AshbyDeLaZouch, United Kingdom Ashfield Event Experiences Full time

As a **Operations Finance Executive** you'll be setting up projects on the finance system and managing ongoing project updates. As well as ensuring the quality and accuracy of output in line with company financial policies and procedures.

You will work closely with the Operations Manager to ensure that projects and contracts are inline with our financial system. As well as achieving all client and company driven Service Level Agreements (SLAs) for all proposals delivered within the team.

Our office is based in Ashby De-La
- Zouch, however we will provide the opportunity to work flexibly between the office and from home.

**What you will be doing...**:

- Ensure all costs are received against an event and assist credit control in chasing client outstanding invoice payments
- Assisting project team finance budget and final reconciliation
- Creating and managing work orders
- Full management of supplier payments per project. Including creating initial budgets, work orders, final reconciliation, client approval and invoicing.
- Manage supplier payments on behalf of the client including raising POs and approving supplier invoices.
- Ensure client POs are checked for accuracy upon receipt and saved in correct location on the system
- Conducting budget and final reconciliation checks to maintain accuracy prior to project teams sending for client review
- Updating financial system with budget and final reconciliation figures upon project team sending to client, maintaining accuracy within financial system to aid in accurate reporting
- Continually review compliance with client SLAs from a finance point of view and ensure records, back-up and files are 'auditable'
- Continually review job status and cash flow for all events within Events team including raising advance deposits required for future congresses and larger events
- Continually review internal financial reports and update as required
- Accountable for health check for events
- Reviewing aging of specific clients, ensuring it ties out and is reported accurately within project closure process
- Manage the overall delivery for project final accounts within timelines specified both by the company and by clients
- Ensure relevant sign off procedures are followed in absence of Account Director

**What you'll need to have...**:

- Strong written and verbal communication skills
- An excellent communicator and problem solver
- A proactive and can-do attitude is essential
- Passionate about delivering the best experiences for clients and attendees
- Calm and exceptional organizational skills with the ability to work to strict deadlines whilst ensuring the highest standard of work
- Numerate with excellent knowledge of excel
- A focus on accuracy, consistency and dedicated to customer service
- A commitment to getting it right, first time, every time
- Ability to work within a team as well as independently
- Aligned to work within a team as well as independently

**About Ashfield Event Experiences**

Ashfield Event Experiences (AEE) is an award-winning global events agency, specialising in healthcare, that creates and delivers engaging experiences that inspire lasting change. We are one of the largest global events agencies with teams dedicated to the healthcare industry, with offices in the UK and the US. We deliver more than 2,500 events each year in over 50 countries, across live, virtual and hybrid.

What sets us apart is that unparalleled experience and expertise for creating and delivering any type of healthcare meeting or commercial event.

Ashfield Event Experiences is a division of The Creative Engagement Group. The Creative Engagement Group is made up of a flexible ecosystem of specialists across highly integrated divisions, partnering with clients to provide employee engagement, learning & training solutions, scientific engagement, capability building, live & virtual experiences, film, digital, and immersive content all underpinned by applied behavioural science.

TCEG is an equal opportunity employer - committed to encouraging Diversity, Equity and Inclusion among our people and eliminating unlawful discrimination. As an agency, we want to be truly representative of all sections of society and for all our people to feel respected and able to give their best. Our aim is to create a culture where equality, fairness and respect for all our people happens autonomously.

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