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Receptionist & Administrator (Part Time Mon

4 months ago

Trafford, United Kingdom Westmill Foods Full time

**Department**: Administration

**Location**: Manchester (Trafford Park)

**Closing date**: 31st May 2024

**Our Business**

We are proud of our heritage and position as one of Europe’s largest specialist food companies, manufacturing and supplying authentic
global foods which serve the chefs and owners of restaurants and takeaways, as well as a diverse range of consumers. With a strong
portfolio of leading brands including Lucky Boat, Elephant Atta, Rajah, Green Dragon and Patak’s, our product range is as diverse as
the people who chose to work here, and includes noodles, flour, rice, spices, sauces and oils. We pride ourselves on our passion for
food and people, where collaboration, diversity, and inclusion are integral in everything that we do. This is underpinned with our
employee resource groups where members and allies help create an inclusive environment and special events are celebrated.
Westmill is a place where no one feels like the new person for long and everyone has the chance to make a real difference to the
business by being their authentic selves.

We now have an exciting opportunity for a part-time Receptionist & Administrator (working 3 days per week, Monday - Wednesday)
to work at our Trafford site.

**So who are we looking for?**

This is a fantastic opportunity to join a fast-paced flagship site that has undergone a multi-million pound investment with further
significant capital plans in the coming months. Reporting to the Site Administrator you will be responsible for the efficient running
of the reception area. Providing a professional telephone answering service and meeting and greeting a range customers, contractors,
suppliers and auditors to the site. The role will also take responsibility for monitoring, sourcing and purchasing the site’s office,
general production and PPE consumables, ensuring stock levels are maintained.

**Key accountabilities and skills**:

- Co-ordinate and organise the efficient running of the reception area, ensuring deliveries are collected in a timely manner
- Monitoring stock levels and ordering PPE, general production consumables, office stationery and first aid supplies
- Distribution of incoming and outgoing mail and sending out courier packages via TNT
- Updating the daily Health & Safety board, weekly staff whereabouts and telephone list
- Creating, issuing and controlling security passes to contractors and agency staff
- Support with contractor control and new contractor inductions
- Inputting training records onto the internal system (Topaz), filing records and supporting with booking external training
- Booking taxis, hotels, car hire, lunches and train bookings for staff and visitors
- Support with weekly GMP site facilities surveillance to help maintain audit standards
- Provide administration support to the Site Administrator and team and deputising for the Site Administrator in their absence

level or equivalent as a minimum, with strong Outlook, Excel and PowerPoint skills. Proven experience within a similar position is
advantageous.
You will have excellent communication skills, both orally and written and be proactive, dynamic and possess a keen eye for detail.

**What’s in it for you?**
- A competitive salary
- ABF Pension Scheme membership
- An annual Incentive Plan

Additionally, you will have access to a range of benefits aimed at enhancing your wellbeing both at home and at work; from a free
and confidential 24/7 Employee Assistance Programme to access to affordable loans and financial education, a cycle to work scheme
and a day dedicated to volunteering in your local community. You will also have access to our benefits platform Extra Spice from day
one, offering a huge variety of retail and leisure discounts.

**Would you like to hear more?