Digital Records Officer

4 months ago

Ipswich, United Kingdom East Suffolk and North Essex NHS Foundation Trust Full time

We are seeking Digital Records Officers to provide comprehensive, high quality health records service to support the clinical requirements of the Trust to appropriate timescales and departmental policies, procedures, legislation, good practice and other relevant guidelines.

To prioritise duties to meet the changing and conflicting demands of the service, ensuring patient records are prepared and scanned to a high standard.

To maintain a high level of accuracy and confidentiality at all times.

To be deployed on any section within the Digital Records department to carry out the duties required by that section as directed by the Digital Records Team Leader and Digital Records Manager.
- To index (coversheet), prepare or scan patient records into the Electronic Document Repository Management System (Evolve) following strict departmental policy, procedure and guidelines.
- To ensure that all records are available on Evolve for clinic approximately 2 days prior to appointment dates.
- To print form packs and labels in advance of outpatient clinics.
- To prioritise duties to meet the changing and conflicting demands of the Trust, rescheduling tasks as necessary.
- To liaise with clinic staff, directly and by telephone.
- To ‘weed’ patient records according to local procedure updating the Trust’s Lorenzo (Ipswich), Careflow (Colchester) or Evolve computer systems as required.
- To adhere to Trust and departmental Health and Safety policies and procedures with regard to moving and handling of patient records.

One of the largest Trusts in East Anglia, East Suffolk and North Essex NHS Foundation Trust (ESNEFT) provide hospital and community health services to people living across a wide geographical area. We deliver care from two main hospitals in Colchester and Ipswich, six community hospitals and in patients’ own homes. You will be joining a team of almost 12,000 amazing colleagues providing care to approximately a million people.

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (if applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services. We offer a range of flexible working opportunities.

Our philosophy is thatTime Mattersto everyone. Across the Trust, we concentrate on improving the things we do and removing those which do not work or cause time delays for our staff and patients.

To support our employees to achieve their career aspirations you may be eligible to obtain a qualification via an apprenticeship. All successful applicants will be required to undertake a skills review to facilitate this. For full details please see the attached Apprenticeship Handbook.

If you are passionate about patient care and want to develop your skills and knowledge then we are keen to hear from you.

For full details of the responsibilities and duties of this role please see the attached job description.

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