Personal Assistant to Director of Finance

7 months ago


Lancaster, United Kingdom University Hospitals of Morecambe Bay NHS Foundation Trust Full time

This post is a Fixed term contract /Secondment opportunity

To provide a confidential administrative and secretarial support service to the Director of Finance and Deputy Director of Finance.

To organise calendars and appointments ensuring capacity is appropriately managed. Arrange meetings, book rooms and collate relevant papers supporting where necessary.

To attend meetings as appropriate, taking minutes for subsequent transcription and distribution.

To monitor and co-ordinate annual and study leave via the Trust rostering system, on behalf of the directors and senior team to ensure adequate senior management cover.

To respond to enquiries personally, on behalf of the directors or re-direct as appropriate.

To receive all correspondence addressed to the Director and to record, sort and distribute the correspondence as appropriate.

To prepare requisitions for new/replacement non-stock requirements for signature by the appropriate budget holder.

To prepare the Directors weekly schedule of appointments.

Oversee prioritisation of own workload.

To provide administrative and secretarial support to other directors/senior managers as directed.

To communicate promptly with the Director of Finance and Deputy Director of Finance regarding urgent and non-routine issues, especially when they are off their base site.

To ensure processes and procedures within area of work are organised as efficiently as possible utilising automation/electronic solutions where possible.

We operate from three main hospitals-Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community healthcare premises including Millom Hospital and GP Practice, Queen Victoria Hospital in Morecambe, and Ulverston Community Health Centre.

FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant-led services.

WGH provides a range of General Hospital services, together with an Urgent Treatment Centre, that can help with a range of non-life threatening conditions such as broken bones and minor illnesses.

All three main hospitals provide a range of planned care including outpatients, diagnostics, therapies, day case and inpatient surgery. In addition, a range of local outreach services and diagnostics are provided from community facilities across Morecambe Bay.

To organise calendars and appointments ensuring capacity is appropriately managed. Arrange meetings, book rooms and collate relevant papers supporting where necessary.

To attend meetings as appropriate, taking minutes for subsequent transcription and distribution.

To monitor and co-ordinate annual and study leave via the Trust rostering system, on behalf of the directors and senior team to ensure adequate senior management cover.

To respond to enquiries personally, on behalf of the directors or re-direct as appropriate.

To receive all correspondence addressed to the Director and to record, sort and distribute the correspondence as appropriate.

To prepare requisitions for new/replacement non-stock requirements for signature by the appropriate budget holder.

To prepare the Directors weekly schedule of appointments.

Oversee prioritisation of own workload and completion of shorthand and audio dictation/word-processing.

To provide appropriate wayfinding & system support to new/junior staff.

To provide administrative and secretarial support to other directors/senior managers as directed by the Assistant Director of Finance - Financial Improvement.

To communicate promptly with the Director of Finance and Deputy Director of Finance regarding urgent and non-routine issues, especially when they are off their base site.

To ensure processes and procedures within area of work are organised as efficiently as possible utilising automation/electronic solutions where possible.



  • Lancaster, United Kingdom University Hospitals of Morecambe Bay NHS Foundation Trust Full time

    To provide a confidential administrative and secretarial support service to the Director of Finance and Deputy Director of Finance. To organise calendars and appointments ensuring capacity is appropriately managed. Arrange meetings, book rooms and collate relevant papers supporting where necessary. To attend meetings as appropriate, taking minutes for...


  • Lancaster, United Kingdom Fuuse Ltd Full time

    **The role** We are looking for an experienced Personal Assistant to support our Directors, whilst also overseeing the smooth running of the office, ensuring that our people, information and resources are organised. Main duties and responsibilities will include: - Providing support to the CEO, CFO and COO on a daily basis - Arranging travel and...


  • Lancaster, United Kingdom Fuuse Ltd Full time

    **The role** We are looking for an experienced Personal Assistant to support our Directors, whilst also overseeing the smooth running of the office, ensuring that our people, information and resources are organised. Main duties and responsibilities will include: - Providing support to the CEO, CFO and COO on a daily basis - Arranging travel and...


  • Lancaster, Lancashire, United Kingdom Agility Resoucing Full time

    Job SummaryWe are seeking an experienced Administrative Finance Director to join our team at Agility Resoucing. The successful candidate will be responsible for leading the finance function, ensuring accurate and timely completion of period-end processes, and providing strategic support to the business.About the RoleThis is a permanent position working 37...

  • Personal Assistant

    7 months ago


    Lancaster, United Kingdom University Hospitals of Morecambe Bay NHS Foundation Trust Full time

    We are looking for an experienced and well organised person to provide administrative and secretarial support to the management team. Applicants should have secretarial experience. Qualifications should include RSA II level or equivalent in Word Processing, knowledge of Microsoft packages, excellent diary and time management skills along with organisational...


  • Lancaster, United Kingdom University Hospitals of Morecambe Bay NHS Foundation Trust Full time

    We are seeking a talented, enthusiastic and ambitious individual to join the Finance department at the University Hospitals of Morecambe Bay NHS Foundation Trust. The Finance Directorate is currently working a hybrid model, with staff expected to be in the office a minimum of two days per week. Our new office accommodation is close to the city centre of...


  • Lancaster, Lancashire, United Kingdom Austin Fraser Full time

    We are seeking an experienced Accounts Assistant/Assistant Accountant to join our team as a Junior Finance Professional at Austin Fraser in Lancaster.In this role, you will assist the Finance Director in producing monthly management accounts and manage various financial tasks.Monthly account production assistanceBalance sheet analysis and...


  • Lancaster, United Kingdom Lancaster University Full time

    An exciting new opportunity has arisen for a full-time Senior Finance Assistant within the University’s Income and Credit Control team based in the Finance Division. The Senior Finance Assistant will work closely with and support the team’s Supervisor and Senior Administrator, providing active collection of tuition fees, accommodation fees and other...


  • Lancaster, United Kingdom University Hospitals of Morecambe Bay NHS Foundation Trust Full time

    We are recruiting for an Assistant Finance Business Partner to provide information and senior support to the Finance Business Partner/Deputy Finance Business P artner to ensure that timely, accurate and relevant income, expenditure and activity reports and ad hoc analyses are produced. To develop the general ledger and other financial reporting systems,...

  • Finance Officer

    6 months ago


    Lancaster, United Kingdom University Hospitals of Morecambe Bay NHS Foundation Trust Full time

    We are seeking a talented, enthusiastic and ambitious individual to join the accounts payable team at the University Hospitals of Morecambe Bay NHS Foundation Trust. The individual will be required to process invoices from suppliers in line with department procedures and timetables, including the resolution of both internal and external queries. The Finance...

  • Mortgage Administrator

    7 months ago


    Lancaster, United Kingdom Eventus Finance Full time

    Eventus Recruitment are seeking a Commercial Finance Mortgage Case Manager to be based in their practice in Lancaster, Lancashire. This is a full time, permanent job position. You will be a confident communicator and negotiator, liaising with lenders and building client relationships. Furthermore, you will benefit from a bonus scheme (up to circa £1,000 per...


  • Lancaster, Lancashire, United Kingdom Agility Resoucing Full time

    We are Agility Resoucing, a growing Accountancy Practice seeking a Junior Finance Assistant to start your Accounting career in finance. This entry-level role involves accurately and efficiently performing data entry tasks, inputting financial transactions into the accounting system, updating and maintaining accounting records and files, reconciling bank...

  • Personal Assistant

    14 hours ago


    Lancaster, Lancashire, United Kingdom Red 5 People Full time

    About the RoleIn this rewarding role as Personal Assistant, you will play a vital part in supporting an active and happy client with daily living activities. Your attention to detail and ability to maintain a safe and comfortable environment will be essential in ensuring the client's well-being.You will work closely with the client to understand their needs...

  • Assistant Accountant

    2 weeks ago


    Lancaster, United Kingdom 1stcomm Full time

    I am working with a family business, based in Lancaster turning over more than £25 million, my client is now looking to strengthen the finance team. The opportunity is to become the new Assistant Management Accountant, reporting directly to the Finance Director. Your new role as Assistant Management Accountant: * • Assisting with the production of...

  • Assistant Accountant

    2 weeks ago


    Lancaster, United Kingdom CV-Library Full time

    I am working with a family business, based in Lancaster turning over more than £25 million, my client is now looking to strengthen the finance team. The opportunity is to become the new Assistant Management Accountant, reporting directly to the Finance Director. Your new role as Assistant Management Accountant: * • Assisting with the...


  • Lancaster, Lancashire, United Kingdom 1stcomm Full time

    **Job Title:** Finance Development Specialist **About 1stcomm:** Are you looking to develop your finance career? We are a £25m+ organisation seeking a motivated individual to join our team as a Finance Development Specialist. **Key Responsibilities:*** Develop your finance career with us* Work alongside our Financial Director to gain valuable experience...


  • Lancaster, Lancashire, United Kingdom Agility Resoucing Full time

    We are seeking an experienced Assistant Accountant to join our finance team at Agility Resourcing. In this role, you will assist the Finance Director in managing the company's financial operations. The estimated salary for this position is £28,000 - £38,000 per annum.Job Description:Prepare Management Accounts and present them to the Finance...

  • Finance Officer

    6 months ago


    Lancaster, United Kingdom University of Cumbria Students' Union Full time

    **University of Cumbria Students' Union is on the search for a Finance Officer to join our team!** As an independent charity UCSU operates its own finance processes and we need a reliable, friendly and confident finance professional to join us to make sure every penny of our funds is spent wisely. This 3 day a week post operates all aspects of the...


  • Lancaster, Lancashire, United Kingdom 1stcomm Full time

    We are seeking an experienced Assistant Management Accountant to join our finance team at 1stcomm. As part of this role, you will assist the Finance Director in producing management accounts, reconciling balances, and preparing budgets and forecasts. You will also manage small projects to improve operational efficiency and provide support to the MD.The ideal...


  • Lancaster, Lancashire, United Kingdom Austin Fraser Full time

    Austin Fraser, a successful family business in Lancaster, is seeking a highly skilled Financial Controller Assistant to strengthen its finance team. As an essential member of our team, you will report directly to the Finance Director and contribute to the growth and success of our organization.Your key responsibilities will include:Monthly Financial...