Project Support Officer
1 week ago
**What's involved with this role**:
**Temporary Project Support Officer - Admin & Clerical**
**Reference no: Wirral RQ857769**
**Pay Rate: £13.05 per hour PAYE**
**Role Length: This opening assignment is for 3 months** A proactive and motivated Project Support Officer is required to support a number of innovative programmes of work across Cheshire and Merseyside. This post will be part of the support team which leads, facilitates, and enables delivery of key programmes of work. The successful applicant will provide high quality professional project, financial, and administrative support for multiple programmes of work for the Public Health Collaborative. You will be an enthusiastic individual, with excellent organisational abilities, exceptional interpersonal and communication skills, who has experience of using computer software packages (such as Word, Excel, PowerPoint, Outlook), together with the ability to prioritise a very diverse workload within tight deadlines. You will have good analytical skills, and the capability to work in detail with a high degree of accuracy. The role requires the ability to work as part of a wider team as well as having the ability to work independently when required, using initiative, being able to respond positively to changing work requirements, and an ability to work flexibly. You will have need to be able to travel independently around Cheshire and Merseyside, the North West and England. Main duties to include:
- Provide comprehensive support to a range of programmes. Typing, word processing, drafting responses as required, reports and presentation material, working to tight deadlines and ensuring all reports are presented to a high standard
- Arrange/coordinate meetings, ensuring agendas and papers are provided on time, minutes/notes are taken, and follow-up actions are progressed, venues and catering arrangements booked
- Responsible for incoming/outgoing mail, redirecting as appropriate
- Answering telephone calls and dealing with initial enquiries from members of the public, Senior Managers, Members etc.
- Develop and maintain appropriate electronic and paper-based filing systems
- Maintain effective diary management including arrangements for meetings, conferences, course attendance and travel arrangements
- Maintain effective working relationships with key stakeholders across all levels such as secretaries, senior managers and colleagues in other departments/agencies
- Undertake the role of requisitioner using the 1Business procurement process
- Input and maintain accurate records using a variety of Microsoft packages, e.g. Excel, Word, PowerPoint, Access
- Respond to internal and external agencies and members of the public requesting information.
- Support programme leads to ensure programmes are delivered within agreed financial and resource constraints
**“Role Requirements” - to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria**:
**Qualifications**:
- NVQ level 3 Diploma in Business Administration or equivalent
- GCSE in Maths and English or equivalent to level C and above
- IT qualifications or demonstrable skills through experience (desirable)
**Knowledge & Skills**:
- Ability to work to deadlines
- Understanding of confidentiality requirements
- Thorough working knowledge of Microsoft Office packages (including Word, Excel, Outlook and PowerPoint)
- Demonstrate the ability to analyse information and make an appropriate decision on a course of action
- Knowledge of relevant specialist legislative requirements relating to businesses processes e.g. data protection
- Demonstrate a comprehensive understanding of business support processing processes
- Ability to articulate information and to present clear, accurate and concise documentation
- Good interpersonal and communication skills
- Ability to communicate effectively with staff at all levels, members of the public and partner agencies
- Ability to demonstrate comprehensive IT skills e.g. use of Microsoft office and all associated programmes
- Ability to prepare and present concise project plans and reports (desirable)
- Knowledge of current public health issues (desirable)
- Understanding of issues involved in multi-agency programme delivery and partnership working (desirable)
- Ability to recognise discrimination in all its forms and put equal opportunities policy into practice (desirable)
- Knowledge and experience of change management resulting in improvements in delivery or practice (desirable)
- Knowledge of developing work policies or protocols (desirable)
**Experience**:
- Experience of basic data input to ensure accurate and precise upload of information as this will be mapped against a corresponding payment to providers
- Experience of business support systems and working in an office environment
- Demonstrate previous experience of working at senior manager secretarial level/administrative support level
- Excellent organ
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