Admin Assistant

4 weeks ago


High Wycombe, United Kingdom Chiltern Recruitment Ltd Full time

Our client, a locally based company in High Wycombe is looking for a full time Administration Assistant in their Pre-Construction department.

You will assist the Estimating Team in the preparation of multi million-pound tenders on a wide range of projects from Schools, Housing, Industrial /Commercial facilities, fit outs and refurbishments.

**Key Responsibilities**
- Receiving and checking tender documents
- Compiling tender document register
- Set up tender folders on company IT system
- Transfer of all data into company system
- Liaising with external printing company
- Liaising with EDOS re printing of drawings
- Set up of E-mail distribution list via Outlook and Dropbox
- Liaise with specialist subcontractors to ensure all documentation is returned and up to date.
- Receipt of all subcontractor quotations
- General Admin Duties to include:

- Opening and distributing of post
- Booking couriers
- Booking of meeting rooms
- Making refreshments for all visitors
- Purchasing of all consumables I.E.: tea, coffee, sugar, cleaning materials
- Keeping meeting rooms and kitchen areas clean and tidy
- Franking and sending out post at end of day
- General administration duties as required by the Senior Estimating team
- Assisting with other duties within the admin team as required such as holiday and sickness cover

**Special Requirements**
- Excellent communication skills (verbal and written)
- Proven skills in a previous role
- Ability to work independently and as part of a team
- Strong IT skills using Excel, Outlook and Dropbox
- Excellent accuracy and attention to detail
- Good time management



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