Administrative Assistant

3 weeks ago

Brighton and Hove, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

To support the Band 4 Admin Office Manager within the department to provide an effective, efficient admin service to the outpatient physiotherapy team.

To support and manage clinic changes on Careflow. To monitor workload, waiting lists/targets at own site and liaise with other sites to ensure a consistent service. To provide cover for administrative and reception duties across 3 sites as appropriate.

Maintain good communication with the Physiotherapy team and all other staff in the work environment.

Answer all enquiries on the telephone comprehensively, being aware of who to consult according to the needs of the caller.

Attend regular team meetings and take minutes at meetings.

Communicate information in an easy-to-understand format to patients, carers, and others in a tactful and sensitive manner, persuading and influencing where necessary.

Communicate effectively with patients especially those who have significant barriers to understanding such as visual and hearing impairment or language barriers

Communicate with the team in a timely and effective manner and ensure that duties are conducted as requested.

Communicate patient information across professions and to external bodies in a secure manner, ensuring confidentiality is always respected.

Post correspondence to other healthcare professionals as necessary.

Liaise with other hospital departments, patients, parents, and GP surgeries in a friendly, professional, and courteous manner.

Join us at UHSussex, every day is different, you can be the change, better never stops

At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

**Improving lives**: We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put our Patient First. Our mission is summed up by our ‘where better never stops’ motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.

**Build a career with us**: As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do

Communication

Maintain good communication with the Physiotherapy team and all other staff in the work environment.

Answer all enquiries on the telephone comprehensively, being aware of who to consult according to the needs of the caller.

Attend regular team meetings and take minutes at meetings.

Communicate information in an easy-to-understand format to patients, carers, and others in a tactful and sensitive manner, persuading and influencing where necessary.

Communicate effectively with patients especially those who have significant barriers to understanding such as visual and hearing impairment or language barriers

Communicate with the team in a timely and effective manner and ensure that duties are conducted as requested.

Communicate patient information across professions and to external bodies in a secure manner, ensuring confidentiality is always respected.

Post correspondence to other healthcare professionals as necessary.

Liaise with other hospital departments, patients, parents, and GP surgeries in a friendly, professional, and courteous manner.

Service Delivery and Improvement

To be aware of and follow trust policies.

Provide comments and feedback on proposals for change of policies and procedures.

Assist in maintaining and updating departmental procedures.

To highlight concerns regarding the service, to the appropriate person, offering suggestions where possible.

People Management and Development

Work as part of the team to provide a high-quality service.

Train, Instruct and support new team members about the administration within the department.

Participate in training programmes and attend staff meetings.

Patient Care Delivery

Organise interpreting services when necessary.

Undertake any duties that may be deemed necessary to support the physiotherapy service.

  • Administration Assistant

    1 month ago

    Brighton and Hove, United Kingdom Brighton & Hove City Council Full time

    **Administration Assistant **:Posted on 3 March 2023 - Salary £23,194 - £23,620 pro rata Actual salary £11,354.09 - Contract Term Time - Permanent **Location**: St Paul's CE Primary School **Job Summary**: - Job reference- orbis/TP/489/31264- - Positions available- 1- - Working hours- 21 hours- - Closing date- 17 March 2023- - Job category-...

  • Administrative Assistant

    2 weeks ago

    Brighton and Hove, United Kingdom HAYS Full time

    Administrative Assistant Job - Technology Business - £25,000 - Fishersgate, Worthing - Hybrid Your new companyA fantastic opportunity is available working for a new and exciting opportunity to join the team of a fantastic technology business specialising in medical support as an Administrative Assistant. The organisation is an independent provider of...

  • Curriculum Administrative Assistant

    5 days ago

    Brighton and Hove, United Kingdom Greater Brighton Metropolitan College Full time

    Salary: Pro rata of £23,151 per annum (i.e. £7,761.12)*Working Pattern: 15 hours per week, 38 weeks per year, paid for 43 weeksAre you looking for that ideal part time, term time administrative role?As our Curriculum Administrative Assistant, you will support our Construction programmes, including courses for young people and apprentices plus adult and...

  • Property Management Administration Assistant

    1 day ago

    Brighton and Hove, United Kingdom Clearline Recruitment Full time

    **Job Title**:Property Management Administration Assistant **Location**:Brighton and Hove **Salary**:£21,000 - £26,000 per annum (dependent upon experience and qualifications) **Full Time**:Monday - Friday, 9:00am - 5:30pm (may require out-of-hours work from time to time) Our client is a leading property services company looking for a Property...

  • Receptionist/administration Assistant

    1 month ago

    Brighton and Hove, United Kingdom Hove Skin Clinic Full time

    Our outstanding private clinic in Hove is looking for a full-time medical administrator to join our friendly team. Laser & Skin Clinics Ltd is a group of busy, well-regarded private dermatology practices in the heart of Hove, Brighton and Worthing. This role will include the following; - Ensuring the smooth running of all aspects of administration on a...

  • Receptionist/administration Assistant

    1 month ago

    Brighton and Hove, United Kingdom Hove Skin Clinic Full time

    Our outstanding private clinic in Hove is looking for a full-time medical administrator to join our friendly team. Laser & Skin Clinics Ltd is a group of busy, well-regarded private dermatology practices in the heart of Hove, Brighton and Worthing. This role will include the following; - Ensuring the smooth running of all aspects of administration on a...

  • Administration Officer

    3 days ago

    Brighton and Hove, United Kingdom Castle School of English Full time

    **Administration Officer** Castle School of English is recruiting a motivated, organised and experienced Administration Officer to join our team. We are looking for an enthusiastic person who loves working as part of a team and has a positive attitude. The Role This job would suit a person who has good people skills and a good level of English (at least...

  • Administrator

    1 month ago

    Brighton and Hove, United Kingdom Victim Support Full time

    We have an exciting opportunity for a part-time Administrator to join the DASS team in Brighton & Hove, working 18.5 hours a week. Do you want to make a difference every day? Do you want to contribute to change & improvement for those who need it? Do you have resilience & adaptability? Can you work effectively with a focus on customer service and care? If...

  • Maintenance Administrator

    4 weeks ago

    Brighton and Hove, United Kingdom Maintenance Full time

    As a **Maintenance Administrator** you will play a key role in helping YMCA DLG to provide safe and welcoming homes to our residents. You will be part of the Asset Management Team, issuing and monitoring repairs through internal operatives and external contractors. You will monitor and ensure servicing and maintenance of installations and equipment are...

  • Sales Support Administrator

    1 day ago

    Brighton and Hove, United Kingdom Black Sheep Utilities Full time

    Black Sheep Utilities are looking for a Sales Support Administrator to join our flock of passionate individuals! Are you an expert administrator? Are you meticulous with details, proactive and methodical? If so, we would love to hear from you! Black Sheep Utilities are a business to business ‘B2B’ energy procurement service. Our Sales Support...

  • Administrative Assistant

    1 month ago

    Brighton and Hove, United Kingdom Brighton & Hove City Council Full time

    **Administrative Assistant (Level B)**: Posted on 3 March 2023 - Salary £23,194 - £23,620 pro rata part-time and term time working - Contract Permanent **Location**: St Andrews CE Primary **Job Summary**: - Job reference- orbis/TP/489/31351- - Positions available- 1- - Working hours- 10.5- - Closing date- 24 March 2023- - Job category- Support Staff -...

  • Personal Assistant

    1 day ago

    Brighton and Hove, United Kingdom Brighton & Hove City Council Full time

    **Personal Assistant**: Posted on 19 May 2023 Apply - Directorate BHCC: Economy Environment & Culture - Salary £24,948 - £26,845 - Contract Permanent **Location**: Hollingdean Depot, Brighton **Job Summary**: - Job reference- orbis/TP/145282/33271- - Positions available- 1- - Working hours- 37- - Closing date- 15 June 2023- - Job category- Administration...

  • Personal Assistant

    7 hours ago

    Brighton and Hove, United Kingdom Sussex Community NHS Foundation Trust Full time

    Job summary An exciting opportunity has arisen for a personal assistant role in the Healthy Child Programme. You will use your administrative skills and experience to support a General Manager, Clinical Service Manager and Team leads in the Healthy Child Programme. You will be organised and have the ability to mulit task and prioritise. You will be an...

  • Administrative Assistant

    4 weeks ago

    Hove, United Kingdom Lanton Maintenance Full time

    A local, family-run, growing business is looking for further administration support in our friendly office based in Hove. What skills you will have: - Minimum 1 Year of administration experience - Excel and other Microsoft Applications knowledge - Google Drive and Google Applications knowledge - Good time-keeping and organisation skills - Attention to...

  • Communications Assistant

    20 hours ago

    Brighton and Hove, United Kingdom Pesticide Action Network UK Full time

    Pesticide Action Network UK (PAN UK) looking for a motivated person to support the Communications Manager in a wide variety of tasks including; writing online and offline communications materials, using social media to spread PAN UK’s message, liaising directly with members of the public, organising events and webinars and providing administrative support...

  • HR Administrator

    6 days ago

    Brighton and Hove, United Kingdom Brighton & Hove City Council Full time

    **HR Administrator**: Posted on 24 May 2024 - Salary £27803 - Contract Permanent **Location**: Brighton Aldridge Community Academy Smaller map **Job Summary**: - Job reference - orbis/TP/490/40971- Positions available - 1- Working hours - Full Time- Closing date - 4 June 2024- Job category - Support Staff - Education- Organisation - Brighton & Hove City...

  • Block Management Accounts Assistant

    4 days ago

    Brighton and Hove, United Kingdom Worth Recruiting Full time

    **BLOCK MANAGEMENT** ACCOUNTS** **ASSISTANT** **- Residential Lettings Agency** **Location**:Hove, BN3** **Salary: £26k** **Position: Permanent - Full Time** An award winning, highly regarded independent property company based on the South Coast / Brighton area that specialise in Block Management are now seeking a **Block Management **Accounts...

  • Administrative Assistant

    1 week ago

    Brighton, United Kingdom Happy Drains Ltd Full time

    **Administrative Assistant** Happy Drains Ltd Brighton BN42 4NH We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. **Duties**: Answer telephone calls in a professional manner. General Admin duties Organise and schedule appointments with Company software Provide support to Managers and...

  • Senior Healthcare Assistant

    1 week ago

    Brighton and Hove, United Kingdom Onpoint Care Recruitment Ltd Full time

    You enjoy caring and want to take on more responsibility, then a Senior healthcare Assistant position might be the right role for you.Job description: * Ensure continuous assessment, planning, implementation and evaluation of resident’s care. * Support and ensure that all tasks of the care team are carried out, supporting them to achieve their potential....

  • Marketing and Administration Assistant

    1 day ago

    Hove, United Kingdom Red Robin Recruitment Full time

    We are looking for a Marketing and Administration Assistant to join an independent estate agency in Hove. You’ll be joining a buzzy office with a wonderful, well established team who are passionate about what they do. **Salary £21,000 - £25,000 DOE** **Hove office** **Training and development opportunities provided** This position will be a mixture...