Undergraduate Administrator

2 months ago

London, United Kingdom Hays Specialist Recruitment Limited Full time

Undergraduate Admin, Programme Admin, Admissions, Higher Education, London, Hybrid, Until end of April 2023
**Your new company**
You will be working for a well established Higher Education institute, based in a great location. The University is a highly ranked University who operate a Hybrid model in this team, who specialise in public research.
**Your new role**Flexible working options available such as working hybrid model with 2 days onsite. These will normally be Tuesday and Friday. On certain weeks, attending the office on additional Wednesday is mandatory as they will have in person interview days - these are25 Jan, 1 Feb, 22 Feb. In addition, during exam week and exam prep week, there is a compulsory requirement to be in the office all 5 days a week. This is from 13 March - 24 March both inclusive.
- Acting as the first point of contact and provide information for staff, students and other internal and external visitors and callers to the Undergraduate Office.
- Arranging UG admissions interview days.
- Liaison with other College divisions such as the Registry, Accommodations Office, Disability Office, Tuition Fees and International Office.
- Maintenance and updating of undergraduate student records on departmental and college systems.
- Organisation of annual departmental and college open days, taster days and liaising with students, guests, staff and sponsors.
- Coordination and supervision of paid student helpers for UG admissions events (interview/open/taster days), including the registration of student casual workers.
- Assisting the Examinations Officer and Teaching Support Manager with the day-to-day running of the examinations process.
- Collating all examination materials for review by the external examiners.
- Liaising with academic staff to ensure comprehensive responses to external examiner comments.
- Collection, distribution and safe storage of draft examination papers to and from academic staff and external examiners.
- Arranging for the printing of examination papers.
- Maintaining and storing the stocks of examination stationery.
- Responsible for setting up examination rooms, liaising with the Computing Support Group to ensure all furniture and equipment for exams is in working order, including arranging special requirements as necessary for students taking their examinations.
- Training new invigilators and managing invigilators during the exam period.
- Organising and minuting the examiners' meetings
- Organising the safe storage and secure disposal of students' examination scripts.
- Support other Teaching team members at busy times of year, to ensure efficient service delivery, as directed by the Teaching Support Manager, in tasks such as student enquiries, exams administration, coursework submission, casual worker checks and administrationof open days and taster days.

**What you'll need to succeed**:

- Working in an academic environment, with experience of dealing with programme administration in a higher education setting preferable
- Experience of dealing with confidential material
- Experience of dealing with admissions and examination processes
- Excellent written and verbal communication skills with the confidence and diplomacy to interact with all levels of staff and with students
- Good interpersonal and organisational skills
- Excellent accuracy and attention to detail
- Strong IT skills, including Microsoft Office
- Ability to manage own time and workload and work effectively under pressure
- Proactive approach to dealing with deadlines
- Willingness to work effectively as part of a team

**What you'll get in return**
A contract with a highly reputable university, who have a great working environment and great staff reviews. The contract is until the end of April initially.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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