Clerical Officer

2 months ago


Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

An exciting opportunity has arisen for a Clerical Officer to join us in the Medical Records Department.

The post holder will make arrangements for timely delivery/collection of case notes, retrace the current location of these notes to maintain an efficient retrieval service, via Pinpoint tracking system. They will continuously use the hospital computer system to access the Patient Administration system to identify whether case notes exist for new outpatient appointments. Make up new skinny folder where necessary and track to Pinpoint location. Ensure all case notes for new outpatient appointments are prepared in accordance with the clinic rules for each consultant.

You are invited to join our busy but friendly team, who provide a high quality and efficient service on a 24 hour basis to the hospital by holding, maintaining and preparing case notes for use within a timely, complete and accurate manner.
- Liaise with other clerical and administrative staff to identify current location of case notes required for clinic appointments when they are not in the library
- Retrace the current location of these notes to maintain an efficient retrieval service. Via Pinpoint tracking system
- Make up new skinny folder where necessary and track to Pinpoint location. Ensure all case notes for new outpatient appointments are prepared in accordance with the clinic rules for each consultant.
- Pulling and delivery of all case notes required for emergency care achieving the departmental quality standard of delivery within 2 hours wherever possible.
- Where necessary undertake searches of all possible locations until case notes are recovered and delivered to point of need.
- Daily pulling of large volumes of case notes for outpatient clinics from Pinpoint tracking system, printing delivery notes and missing case note sheets.
- Create skinny folders and prepare folders for all outpatient clinics and admissions as required.
- Answer telephone requests for case notes recording details of requestor and notes required.
- Assist with Electronic Document Management System queries.
- Complete any relevant forms for requests for information from Government bodies.
- To support patient care by locating, pulling, filing and preparing case notes for outpatient clinics and inpatient admissions.
- Provide scanning of case notes into an Electronic Document Management System.

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Please view the attached Job Description and Person Specification documents for full details regarding this post.



  • Sheffield, United Kingdom Mercia Learning Trust Full time

    **Post**:Reprographics/Clerical Officer**, **Mercia School** **Contract Type: 22.5 Hours, term time only** **Contract Term**:Permanent** **Full Time Salary**:Grade 3 (£21,575 - £21,968)** **Actual Salary: £11,222 - £11,426 (with under 5 years’ service)** Mercia Learning Trust has an exciting opportunity for a Reprographics/Clerical Officer to join...

  • Clerical Officer

    5 days ago


    Sheffield, United Kingdom Sheffield Children's NHS Foundation Trust Full time

    An exciting opportunity has arisen to join our established orthopaedic, burns, plastics, and limb reconstruction therapy team at Sheffield Children’s NHS Foundation Trust. You should be a compassionate, accountable individual who treats all colleagues, patients and service users with respect and seeks to deliver excellence in their role. You should share...

  • Clerical Officer

    5 days ago


    Sheffield, United Kingdom First Contact Chefs Full time

    **A vacancy has arisen in our thriving office for a permanent, part-time Clerical Officer** **Based in our Ecclesfield, Sheffield office your day will consist of**: Loading job adverts on advertising sites and through social media. Supporting the rest of the team. **In this role you will**: Deal with applicants confidently over the telephone Be computer...


  • Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    Job summary An opportunity has arisen for an Senior Clerical Officer to join our team. The post holder will have responsibility for the organisation and distribution of the daily workload and provide clerical support to the clerical officers working in the Clinical Immunology and Allergy Unit at the Northern General Hospital. The purpose of this...

  • Clerical Officer

    6 days ago


    Sheffield, United Kingdom NHS Professionals Full time

    **Job Title**:Clerical Officer **Trust Location**:Sheffield Teaching Hospitals NHS Foundation Trust Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, Sheffield Teaching Hospitals NHS Foundation Trust is the place for you. **About the Trust** Sheffield Teaching Hospitals NHS Foundation...

  • Clerical Officer

    6 days ago


    Sheffield, United Kingdom NHS Professionals Full time

    **Job Title**:Clerical Officer **Hours**:Monday - Friday 8:00am-4:00pm or 9:30am-5:30pm **Location**:Sheffield Teaching Hospital **Trust Location**:Northern General Hospital - Herries Rd, Sheffield S5 7AU **What you’ll be responsible for**: - Manning the Endoscopy Contact Centre, this is the hub for all patient phone calls for booking, changing...

  • Clerical Officer

    1 month ago


    Sheffield, United Kingdom Sheffield Children's NHS Foundation Trust Full time

    The Department of Clinical Chemistry comprises a team of 80 staff who are committed to delivering an efficient, high quality diagnostic service. It is a busy, friendly department. We have an excellent reputation as a specialist laboratory and provide a comprehensive metabolic analytical service along with regional bloodspot newborn screening and acute...


  • Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    Are you interested in improving patient care? Do you want to make a difference? Do you want a role where no two days may be the same and you may not always work 9-5? If so, come and join the Obstetric admin team working at the Jessop Wing Maternity Department. We are seeking an enthusiastic and motivated person to join our team in an exciting and varied...

  • Clerical Officer

    7 days ago


    Sheffield, United Kingdom NHS Professionals Full time

    **Job Title: Clerical Officer - 37.5 hrs per week** **Trust Location: Sheffield Teaching Hospitals NHS Foundation Trust** Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, then Sheffield Teaching Hospitals NHS Foundation Trust is the place for you. **About the Trust** Sheffield Teaching...

  • Clerical Officer

    1 month ago


    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen for a Clerical Officer to join us in the Medical Records Department. You are invited to join our busy but friendly team, who provide a high quality and efficient service on a 24 hour basis to the hospital by holding, maintaining and preparing case notes for use within a timely, complete and accurate manner. Hours: 9.50...


  • Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    Supporting with the management and co-ordination of clinic utilisation, managing capacity and matching it with demand. - Assisting with management of annual leave, appraisals and rota co-ordination of Band 2 clerical staff. - Working as part of the Band 2 clerical team where required to help with duties with a more senior outlook/overview of the various...


  • Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    Are you interested in improving patient care? Do you want to make a difference? Do you want a role where no two days may be the same and you may not always work 9-5? If so, come and join the Obstetric admin team working at the Jessop Wing Maternity Department. We are seeking an enthusiastic and motivated person to join our team in an exciting and varied...

  • Clerical Officer

    1 month ago


    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen for a Clerical Officer to join us in the Medical Records Department. You are invited to join our busy but friendly team, who provide a high quality and efficient service on a 24 hour basis to the hospital by holding, maintaining and preparing case notes for use within a timely, complete and accurate manner. 11.66 a week...

  • Clerical Officer

    7 days ago


    Sheffield, United Kingdom NHS Professionals Full time

    **Job Title**:Clerical Officer **Trust Location**:Sheffield Teaching Hospitals NHS Foundation Trust Would you like to be a part of a team that works well together, always there to help each other? If you answered yes,Sheffield Teaching Hospitals NHS Foundation Trust is the place for you. **About the Trust** Sheffield Teaching Hospitals NHS Foundation...

  • Clerical Officer

    3 days ago


    Sheffield, United Kingdom NHS Professionals Full time

    **Job Title: Clerical Officer - 37.5 hrs per week** **Trust Location: Sheffield Teaching Hospitals NHS Foundation Trust** Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, then Sheffield Teaching Hospitals NHS Foundation Trust is the place for you. **About the Trust** Sheffield Teaching...

  • Clerical Officer

    7 days ago


    Sheffield, United Kingdom NHS Professionals Full time

    **Job Title: Clerical Officer** **Trust Location: Sheffield Teaching Hospitals NHS Foundation Trust** Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, then Sheffield Teaching Hospitals NHS Foundation Trust is the place for you. **About the Trust** Sheffield Teaching Hospitals NHS...

  • Clerical Officer

    5 days ago


    Sheffield, United Kingdom NHS Professionals Full time

    **Job Title**: Clerical Officer **Trust Location**: Sheffield Teaching Hospitals NHS Foundation Trust Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, then the Sheffield Teaching Hospitals NHS Foundation Trust would love to hear from you **About the Trust** Sheffield Teaching Hospitals...


  • Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    Job summary We are looking for an enthusiastic Senior Clerk to come and join our friendly Team in the Orthopaedic Outpatient Department, which forms part of the Musculoskeletal Group within Sheffield Teaching Hospitals NHS Foundation Trust. The successful candidate will contribute to the provision of a comprehensive outpatient and trauma service to...

  • Clerical Officer

    3 days ago


    Sheffield, United Kingdom NHS Professionals Full time

    To deliver a high quality service by providing effective and efficient patient focused appointment bookings, a medical records function, clinic preparation and clinic reception for the patients that attend Plastic and Breast outpatients. The post holderwith liaise with patients, other hospital staff and deal with enquiries from outside the hospital to help...

  • Clerical Officer

    6 days ago


    Sheffield, United Kingdom NHS Professionals Full time

    **Job Title**:Clerical Officer **Trust Location**:Sheffield Teaching Hospitals NHS Foundation Trust Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, Sheffield Teaching Hospitals NHS Foundation Trust is the place for you. **About the Trust** Sheffield Teaching Hospitals NHS Foundation...