Document Controller
2 weeks ago
**City**:City of London
**State/Province**:London
**Country**:United Kingdom
**Department**:Service Delivery
**Date**:Wednesday, February 1, 2023
**Working time**:Full-time
**Ref#**:20021883
**Job Level**:Individual Contributor
**Job Type**:Experienced
**Job Field**:Service Delivery
**Seniority Level**:Associate
**Description & Requirements**:
**About Xerox Holdings Corporation**The Role**:
The Document Controller (DC) as a member of the Real Estate Information Manager (REIM) group supports Real Estate and Construction project teams by managing project documents. By advocating document standards and requirements during Capital Improvement and ongoing Facilities Management (FM) projects, the DC will collect, maintain, and distribute documents while ensuring quality and integrity of the documentation.
The DC performs a variety of document control functions using an electronic document management system. Specific responsibilities include:
- Ensuring design and construction deliverables are timely reviewed and meet pre-established document submission requirements;
- Maintaining files of engineering drawings, project reports, specifications, proposals, and other related documentation;
- Ensuring that pre-established document control requirements are satisfactorily met throughout the duration of the project (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.);
- Managing the deliverable schedule of information and escalating issues concerning missed deliverables and failure to meet pre-established document control requirements;
- Reporting on quality, quantity, and performance of documentation delivery with tracking controls, logs or similar;
- Ensuring documents are in searchable, recoverable location with established attributes;
- Facilitate the coordination of the Project Management Team’s closeout workflow;
- Administer real estate document management tool (ASITE) including forms, documents, and workflow;
- Support multiple project team members engaged in the design, fabrication, construction, and integration of real estate with document management;
- Manage the risk associated with changes to project teams and phase of project work by controlling access and permissions;
- Providing strategic advisement on document standards and procedures to the Client;
- This level of interdependency leads to a very complex environment;
**Qualifications**:
- 5+ years of prior document control or project administration experience;
- Design, Construction, Architecture, Real Estate Development or Facilities Management exposure;
- Experience in document management, system administration, data governance;
- Comfortable with technology; word processing, spreadsheet, and database software preferred;
- Strong administration, project management skills;
- Strong knowledge of an Electronic Document Management Systems, Document Control Tools, or Collaborative Project Management software such as Construct ware, Prolog, Primavera, PM Web, Newforma, Aconex, Asite or similar;
- Good written and oral communication, attention to detail, organizational and interpersonal skills, as well as a demonstrated ability to interact effectively with project professionals and management;
- Experience with AutoCAD and BIM preferred
**Education**:
- College degree - 4 year preferable in Architecture, Engineering or Business.
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