Pa to The Deputy Head

2 weeks ago

Brighton, United Kingdom Brighton College Full time

**Job Summary**

**Brighton College is seeking to appoint a PA to the Deputy Head (Academic), to start as soon as possible.**

This responsible and confidential position provides administrative and secretarial support for the Deputy Head (Academic). Flexibility and initiative are key. The duties listed below should not be regarded as definitive.

**Key responsibilities**:

- PA and secretarial support for the Deputy Head (Academic).
- Diary organisation.
- Meeting and looking after parents and other visitors, including booking rooms and refreshments.
- Arranging pupil and staff interviews, meetings and governor visits.
- Assisting with the collation of information and preparation for inspection.
- Maintaining and managing budget records.
- Minute taking for a wide variety of meetings, some of which may start at 5pm (time in lieu will be given).
- Making travel arrangements.
- Maintaining the Academic Calendar.
- Sending curriculum option letters, GCSE and A-level confirmation letters.
- Assisting with co-ordination of presentation assemblies.
- Easter Revision and Parents’ Evenings administration.
- Any other reasonable management request.

**Key skills**:

- Excellent communicator and team player.
- Dynamic and pro-active approach.
- Ability to work under pressure and take initiative.
- Ability to deal with people in a fair, friendly and consistent manner.
- Self-disciplined and with excellent time management skills to work to deadlines.
- Excellent English with a sharp eye for detail.
- Respect for the confidential nature of some aspects of your work.
- Ability to maintain an overview of complex systems.

**Technical skills**:

- Strong working knowledge of Word, including an ability to format/re-format (essential).
- Knowledge of the basic functions of Excel.
- Knowledge of Microsoft packages such as Power Point (desirable) and Publisher (desirable).
- Training on iSAMS will be provided.
- Previous experience of working with mail merges.

**Hours of work**:

- The role is offered on the basis of term-time (35 weeks) with an additional number of weeks to be discussed at interview.
- The preferred hours of work are 8.00am - 5.00pm, with a 60-minute lunch break, however there is scope for flexibility.
- Some occasional Saturdays will be required as part of the above additional days.

**Holidays**:

- 20 days pro rata, in addition to bank holidays.
- Annual leave should be taken during the school holidays.

**Safeguarding responsibilities**:

- This role will involve daily contact with pupils, and you will be engaging in regulated activity relevant to children.
- All staff and volunteers have a responsibility for promoting and safeguarding the welfare of children and young persons for whom you are responsible and with whom you come into contact.

**Benefits**:

- Complimentary lunch is provided during term-time.
- Free tickets to the College’s music, dance and drama performances.
- Job specific Learning and Development programme available to all employees.
- Life Cover is provided whilst working at Brighton College after successfully passing probation period (for eligible staff).
- Brighton College provides a contributory pension scheme, which all eligible employees will be automatically enrolled into within 3 months of commencement of employment.
- Perkbox: Employee* benefit and rewards platform which provides access to a wide range of discounts, employee benefits and wellbeing resources. *Eligible staff are those who are exclusively employed at Brighton College and on a permanent, contracted hours basis.

**Wellbeing**:

- Significantly subsidised gym membership for the School of Science and Sport is available, which includes access to yoga and Pilates classes and use of the gym and swimming pool (for eligible staff).
- Healthy heart checks.
- Meditation sessions.
- Access to books, magazines and DVDs from the College Library.

**Category**

Support Staff

(Support Staff)

**Vacancy Type**

Permanent/Full Time

**Salary**

£21,500 - £23,500 per annum, depending on the number of agreed working weeks.

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