Executive Assistant to Md- Property

5 months ago

Bristol, United Kingdom Boyce Group Full time

Position: Personal Assistant to Director & Office Manager

Location: Bristol, Old Market, Clifton - United Kingdom

**Job Summary**:
We have a fantastic opportunity available, the Director is looking for a right-hand person to assist with the day-to-day running of many different companies under the Boyce umbrella and wider team.

The position would suit a highly proactive assistant who is flexible, extremely reliable with excellent organisational skills, and has proven experience operating in a very fast-moving professional services business.

**Company**:
Boyce Group only develops and manages property that the group owns. We have circa 250,000 sq ft of real estate. Planning permission has recently been granted to build two small commercial buildings in Bristol. We also have hotel schemes in development in Weston-Super-Mare and Cardiff.

Nap, the serviced accommodation company is the newest venture and this will take up a fair proportion of your time. The group is small and agile with all team members working together to assist each other. You will be working closely with the Director and be able to suggest your own ideas and have a level of autonomy. There is a manager for each section of the business, however, you and the Director need to be able to cover each role in the event of sickness and annual leave.

**Boyce Group operates in the following sectors**:
Serviced Accommodation, Construction, Architecture, Student Lets, Professional Lets, Commercial Property, High-end Bespoke Furniture, Finance, Property Acquisition and Investment

**Responsibilities**:

- Full support to the Director, and assistance to the wider team when required
- Management and coordination of the Directors diary and group diary
- Organise travel and accommodation for the Director and wider team
- Process receipts and general expenses for the Director
- Team Management - Asana & Deputy
- Serviced Accommodation - Eviivo
- Lettings - Arthur
- Bookkeeping / Reconciling transactions on Xero
- Tenant viewings & checkouts
- Deal with confidential information in a professional and discrete manner
- Guest relations
- Purchasing of building materials & soft furnishings
- Utility bill management
- Commercial Finance
- On-the-ground assistance at the serviced accommodation, especially during the setting up of new apartments
- Social Media Marketing
- Any other ad hoc duties requested by the Director

**Key Skills**
- Proactive and able to work on your own initiative
- Flexible and adaptable
- Resilient, with a strong team focus
- Positive attitude
- Excellent organisational skills and ability to multitask
- Ability to work independently without supervision
- Ability to easily and efficiently switch between tasks
- Time management
- MS / G - Suit knowledge
- Working to deadlines while maintaining attention to detail is critical
- Decisive, confident, resourceful, and quick to see priorities
- Process verbal instructions

**Note**:
**Benefits**
- Career progression
- Training
- Car milage expensed
- Work outings
- Office parking
- Team meals
- Flexible working

Office Hours 9am - 5:30pm, Monday - Friday but some flexibility will be required.

**Salary**: £27,000.00-£33,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Flexitime
- On-site parking

Schedule:

- Flexitime

Application question(s):

- Do you currently live close enough to commute to the office each day?
- Do you have property management experience?
- Do you have bookkeeping experience?
- Do you have a car?
- Do you have experience in business management?

Work Location: In person

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