Office Administrator Assistant
6 months ago
**KEY OBJECTIVES**
- Provide general administrative assistance to both the Removals/Transport Department and to the Export Department to include some accounting duties.
RESPONSIBILITIES - TRAFFIC
- To assist with incoming enquiries with respect to providing formal written quotations/estimates for removals/storage and transport.
- Assist with the booking of removal survey appointments.
- Assist with data input for incoming jobs onto the Company’s bespoke software; SIMFR8.
- Assist with communicating with clients to ensure that the removal/transport bookings are progressing.
- Assist with the booking in of transport/multi-drop routes.
- Assist in the management of storage inventory and client accounts/invoicing.
- Assist with ensuring accurate customer accounts, despatching sales invoices on a timely basis to include monthly storage accounts. Taking payments via Visa/Mastercard and posting payments to customer accounts on Quickbooks
- Assist with the inputting of supplier invoices/credit notes.
RESPONSIBILITIES - EXPORT
- Set-up and maintain files for all new jobs, ensuring accurate compilation of all the necessary documents required for customs purposes, including manifests and commercial invoices.
- Inputting of supplier invoices/credit notes onto the Company’s accounts software; Quickbooks.
- Assist with the preparation of sales invoices and posting payments on Quickbooks.
- Assist with credit control to ensure all customer accounts are kept in an orderly fashion.
- Ensure Proof of Exports are prepared and despatched on a timely basis.
- Any other duties which can be deemed reasonable within the remit of both sections.
KEY SKILLS AND ATTRIBUTES
- Excellent educational background including English language and mathematics.
- Good communication skills both oral and written.
- Proficient in Microsoft Office (Word, Excel, Powerpoint).
- Knowledge of Quickbooks Accounting Software desirable.
- Reliable and flexible.
**Benefits**:
- On-site parking
**Salary**: £26,000.00-£28,000.00 per year
**Benefits**:
- On-site parking
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
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