Support Services Facilities

2 weeks ago

Stafford, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 311892**Salary**:

- £21,355- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Administrative Assistant- HMPPS Band 2**Contract type**:

- Permanent**Type of role**:

- Other**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at HM Prison Stafford, ST16 3AWAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Overview of the job**

This is a non-operational role supporting the appropriate function.

**Summary**

The job holder will monitor, log and x-ray all deliveries to the establishment and delivery to the relevant internal/external location.

This is a support job with no line management responsibilities.

**Responsibilities, Activities and Duties**

The job holder will be required to carry the following responsibilities, activities and duties:

- Monitor, log and x-ray all deliveries to the establishment and deliver to relevant areas.
- Request, process and receive goods using Prison finance system when required.
- Prepare and process requisitions, receipt goods in and ensure stock levels are maintained through inventory systems.
- Supervise prisoner workforce in relevant areas.
- Prepare completed manufactured goods for distribution to other establishments.
- Receive and distribute staff uniform/carry out clothing exchange duties (kit change) and transport laundry on a weekly basis.
- Comply with waste management adhering to Control of Substances Hazardous to Health (COSHH) regulations.
- Monitor outside storage areas and containers maintaining accurate details.
- Undertake general fork lift truck and Heavy Goods Vehicle (HGV) duties
- Undertake vehicle checks.
- Receive and document all recorded prison mail.
- Distribute/remove office furniture/equipment as required.
- Respond appropriately to invoke emergency procedures in line with Local Security Strategy and National Security Framework. Any initial decisions or actions will need to be referred to management for further action.

**Undertake other Support tasks including**:

- Log materials used and assist with stocktaking of tools, equipment and materials.
- Undertake activities in such a way to ensure that waste is reduced and that areas of work are safe, clean and tidy whilst work is in progress.
- Inform manager to ensure sufficient levels of stock are maintained.
- Ensure allocated Planned Maintenance and small repairs are carried out, undertaking service requests raised via the computer aided facilities management system.
- Carry out project work when required.
- Advise on sufficient levels of stock and request procurement of goods and services and ensure all materials used are logged and are fit for purpose.
- Escort technical contractors when required, working with and supervising them in accordance with Local Security Strategy (LSS).
- Maintain regular communications via radio net in accordance with (LSS).
- Undertake the role of banksman directing the operation of some plant equipment or machinery.
- Responsible for tools and plant machinery, carrying out checks at regular intervals and completing relevant documentation in accordance with Local Security Strategy (LSS) and National Security Framework (NSF).
- Comply with Health & Safety policies, procedures and legislation to ensure statutory and mandatory compliance.
- Drive estates vehicles and operate plant equipment.
- Operate within command mode in line with local contingency plans.
- Undertake incidental and emergency or urgent tasks and assignments as per Service Delivery Agreement timescales in a safe manner.
- Assemble products on site when required.
- Carry out pest control prevention measures across the estate when required.
- Contribute to prisoner reports including parole and sentence planning.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

**Person specification**:

- Please refer to Job Description**Benefits**:

- Alongside your salary of £21,355, HM Prison & Probation Service contributes £5,680 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A Civil Service pension with an average e

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