Finance Administrator

3 weeks ago


Edinburgh, United Kingdom Prestonfield Neighbourhood Project Full time

**Background -** The Project operates a variety of services for people in the Community and the Administrator is a key post in ensuring the administration of the Finance runs smoothly and supports the Project Co-ordinator and the Day Care Manager in the day to day operation of Project Services.

**Major Tasks/Activities**

1. Open, record and distribute the mail on a daily basis, take down messages from the answering machine, document them and pass for action where necessary.

2. Deal with all enquiries coming into the Office either by mail or by telephone and pass to the appropriate staff member including referrals as instructed by the Project Co-ordinator or Day Care Manager.

3. Process Invoices which come into the office. With the Project Co-ordinator or Day Care Manager determine which invoices are to be paid and prepare cheques or set up the banking process to pay the invoices on a two weekly basis.

4. Once the Payroll has been processed arrange for 2 of the Project’s 4 signatories to go on line and authorise the Salary and Invoice Payments to ensure they reach the Bank Accounts of the staff by the final Banking Day of each month.

5. Ensure all other payments relating to the Payroll are processed including HMRC and Nest Pension. Ensure all payment or accounts to be paid are recorded and filed for annual submission to the Project Treasurer and the Project Auditor.

6. Prepare Cash/Cheques Income for Banking on a monthly basis or as required.

7. Deal with filing and all other Administrative Tasks as required to keep the office operating efficiently.
- In addition to the above tasks the post holder is expected to be flexible and support the Co-ordinator, the Day Care Manager, and the Care Staff in the operation of all the services within the Centre and in the Community._

**Job Type**: Part-time
Part-time hours: 21 per week

**Salary**: £11,466.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Avenue, EH16 5EX: reliably commute or plan to relocate before starting work (required)

Work Location: One location


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