Project Support Coordinator

2 months ago


Oxford, United Kingdom University of Oxford TSS Full time

Location:
- Oxford City Centre- Category:
- Project Admin- Vacancy Type:
- Part-time (temporary)- Pay rate:
- £17.38 p/h + holiday pay- Web advert**Vacancy ID 15887**
- We are recruiting fo a temporary part time Project Support Coordinator to work on site at one of our centrally based departments starting ASAP for approx 12 weeks working between 7.5 - 15 hrs p/w and paying £17.38 p/h**Duties**:
**Communication**
- To work closely with the project Principal Investigators to manage delivery, reporting and communications for projects internally and externally, and to manage the social media profile of each project.
- To liaise and ensure good communication with academic and administrative staff within the Faculty and with other areas of Divisional and University administration
- To be the first point of contact for the project for all public and internal queries and to be responsible for dealing with queries or deciding how to pursue them further.

**Finance**
- To liaise with the Faculty and Divisional Finance teams to ensure finance forms/invoices submitted to the project are accurately coded, processed in a timely manner, and comply with the project’s Funder Terms and Conditions and University regulations/processes, working with Faculty and Divisional finance staff to resolve any queries.
- To monitor budgets, to maintain records of project expenditure, and to liaise with the Faculty Finance Officers and the Divisional Finance team to ensure these reconcile with the entries on the University’s finance system.
- To liaise with the Divisional Finance Team, the Faculty’s Finance Officers and the University’s Research Accounts department to provide regular financial reports to the PI and the Head of Administration and Finance, and to complete financial templates for the Faculty’s forecasting and budgeting purposes.

**Planning and Organising**
- To organise all meetings, seminars, international conferences, workshops, public lectures and other events associated with the project.
- To manage the project’s physical space to ensure that it is fit for purpose and suitably equipped and stocked.
- To make travel, insurance, accommodation and any visa arrangements on behalf of the project PI, team members, members of the advisory committee, and academic visitors; liaising with the University Work Permit Desk, preparing itineraries and drafting risk assessments.
- To plan, coordinate, and implement systems to support the project team’s delivery of their aims and objectives.

**Essential Criteria**
- **Experience in administration, including event organisation, within a higher educational establishment**:

- **Experience of monitoring and presenting budgets, and of financial processes, with meticulous attention to detail and accuracy.**:


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