Company Secretarial Assistant

5 months ago

Potters Bar, United Kingdom Canada Life Full time

Canada Life UK looks after the retirement, investment and protection needs of individuals, families and companies. We help to build better futures for our customers, our intermediaries and our employees by operating as a modern, agile and welcoming organisation.

Part of our parent company Great-West Lifeco, Canada Life UK has operated in the United Kingdom since 1903. We have hundreds of respected and supported employees committed to doing the right thing for our customers and colleagues.

Canada Life UK is transforming to create a more customer-focused business by providing our customers with expertise on financial and tax planning, offering home finance and annuities propositions, and providing collective fund solutions to third party customers.

**Job Purpose**:
To support the Company Secretarial team by providing administrative support for general company secretarial tasks and meeting administration activities.

**Key Accountabilities**:

- The role holder has no authority or discretion to take decisions but may be able to contribute to the decision process as it impacts their area of responsibility.
- Work will be checked on a task-by-task basis / daily check in basis.
- There are recurrent quarterly tasks associated with the end-to-end meeting process, as well as ongoing general administrative duties which the role holder will be required to complete over the course of the year, such as the processing of invoices and submission of Companies House filings.
- The role holder will be required to perform general administrative tasks which are not deemed complex. The complexity of the role holder’s responsibilities will develop over time as they increase their technical and business knowledge.
- The role holder will be expected to support the Company Secretarial team and develop a good working relationship with Executive Assistants.
- The role holder will not be required to advice the business.

**Desired Knowledge / Experience / Skills**:

- An adaptive learner with a curious mindset.
- Organised and diligent.
- Good written and verbal communication skills.
- Good organisational skills with flexibility to adapt to changing priorities.
- Good collaborator
- Some experience in a general administrative role
- Working knowledge of Word, Excel, Adobe, Microsoft Teams and Outlook
- Knowledge of Diligent and GEMs (or similar board governance or entity management system) would be desirable
- Interest in gaining the Chartered Governance Institute professional qualification.
- Apprentice / Graduate level

**Job Specific Accountabilities**:

- To carry out company secretarial administrative duties, as directed by the Deputy Company Secretary and / or [Senior Assistant Company], to support the efficient and smooth running of the Secretariat.
- To assist with the canvassing of director availability as may be required to schedule Board and Board Committee meetings.
- To prepare working templates, set up process trackers and maintain the folder structure for the team’s shared drives.
- To assist with the drafting of compliance filings for all CLUK entities as may be directed by the Deputy Company Secretary and / or [Senior Assistant Company Secretary].
- To assist with maintaining the information on the Company Secretarial team’s SharePoint site and entity management system - GEMs
- To assist with the monitoring of the shared mailbox and ensuring that all queries are assigned to an appropriate member of the Company Secretarial team

**Benefits of working at Canada Life**

We believe in recognising and rewarding our people, so we offer a competitive salary and benefits package that’s regularly reviewed. As a Canada Life UK colleague, you’ll receive a competitive salary and comprehensive reward package including a generous pension and bonus scheme, along with, income protection, private medical insurance and life assurance. We have a fantastic number of other benefits and support services as well as regular personal and professional development.

**How we work at Canada Life**

Our culture is unique and incredibly important to us. We care about doing the right thing for our people, customers and community and helping others to build better futures. Our blueprint behaviours shape and influence how we work, and are central to the relationships we have with others. Every day we are encouraged to be more curious, own the outcome, face into things together and find a way forward.

We want colleagues to have rewarding careers with us so we invest in the development of our people, technology and workplaces. That’s why we offer a range of training, flexible working and opportunities to grow and develop.

**Diversity and inclusion**

Building an inclusive workplace with a diverse workforce where everyone can feel they belong and achieve their potential regardless of gender, ethnicity or any other characteristic is a key commitment for us. We are proud of the progress we’re making in DEI, and we continue for it to be

  • Company Secretarial Assistant

    5 months ago

    Potters Bar, United Kingdom Irish Life Full time

    **Location**:Potters Bar, GB**Company**:CLFIS Limited**Description**: - Canada Life UK looks after the retirement, investment and protection needs of individuals, families and companies. We help to build better futures for our customers, our intermediaries and our employees by operating as a modern, agile and welcoming organisation.- Part of our parent...

  • Senior Financial Services Director

    3 weeks ago

    Potters Bar, Hertfordshire, United Kingdom Dean Carter Recruitment Full time

    Dean Carter Recruitment is seeking a Senior Financial Services Director to play a crucial role in the continued expansion and success of a leading utility services provider in the UK.The RoleReporting directly to the CFO, you will implement strong financial discipline and control, and foster a mindset of responsibility, professionalism, and continuous...

  • Property Management Assistant Apprentice

    5 months ago

    Potters Bar, United Kingdom LMP Group Full time

    **Property Management Assistant Apprentice - Maunder Taylor Estate Agents** **Brief overview of this role** supporting H&S compliance. **Apprenticeship Details**: - Hours: Full time 8.30am - 5pm Mon-Fri (37.5 hours per week). - Salary: £6.40 per hour. - Employed with Inspire ATA (Host employer/ working at Maunder Taylor **Specific...

  • Assistant Practice Manager

    2 months ago

    Potters Bar, United Kingdom Annandale Medical Centre Full time

    Job summary We are looking for an enthusiastic Assistant Practice Manager to joinour well established friendly Practice. We are located in Potters Bar and close to all facilitiesand amenities. Our Practice team consists of 3 Partners, 3 salaried GP, GPtrainees plus a full range of multidisciplinary professionals, who are supported by a strong admin...

  • Chief Financial Services Officer

    3 weeks ago

    Potters Bar, Hertfordshire, United Kingdom Dean Carter Recruitment Full time

    Job Title: Chief Financial Services OfficerDean Carter Recruitment is seeking a Chief Financial Services Officer to play a crucial role in its continued expansion and success. The successful candidate will implement strong financial discipline and control, and foster a mindset of responsibility, professionalism, and continuous improvement.The Role:Reporting...

  • Event Administration

    5 months ago

    Potters Bar, United Kingdom Alternative Hair Charitable Foundation - Fighting Leukaemia Full time

    **Alternative Hair Show Charitable foundation, Fighting Leukaemia.** We currently have a full-time/part-time career opportunity in **Event Administration/ P.A.** at our Head Office in Potters Bar. The Alternative Hair Show is the global hair event of the year, all in aid of raising money for The Alternative Hair Charitable Foundation - registered charity...

  • Finance Assistant

    1 month ago

    Potters Bar, United Kingdom CV-Library Full time

    Job Title: Finance Assistant Location: Potters Bar, Hertfordshire Company: Property maintenance company Working Hours: 3 days per week, flexible hours The selected candidate will initially work on a temporary basis for 12 weeks. After this period, they will be offered a part-time PAYE position with an annual salary. Key Responsibilities: * Resolve...

  • Accounts Assistant

    5 months ago

    Potters Bar, United Kingdom Page Personnel Full time

    Great Potters bar based Accounts Assistant permanent role - Established and stable business with a flexible working 2 days from home policy **About Our Client**: This Permanent and flexible working Accounts Assistant role is to be based within this great international Education and training services provider to the public sector based in Potters Bar. With a...

  • Accounts and Administration Assistant

    5 months ago

    Potters Bar, United Kingdom Better Planet UK Ltd Full time

    **Accounts Assistant** Better Planet UK Ltd is a fast-growing, Potters Bar-based company that provides renewable energy solution to our customers. We are currently seeking an Accounts and Office Assistant to join our team. The Accounts and Office Assistant will be responsible for assisting with processing supplier and customer invoices as well as carrying...

  • Catering Assistant

    4 weeks ago

    Potters Bar, Hertfordshire, United Kingdom Elysium Healthcare Full time

    About the RoleWe are seeking a skilled and enthusiastic Catering Assistant to join our team at Potters Bar Clinic. As a Catering Assistant, you will play a vital role in supporting our chefs to prepare meals, maintain a clean and safe working environment, and assist with deliveries.Key ResponsibilitiesAssist catering staff with meal preparation and cooking...

  • Catering Assistant

    4 weeks ago

    Potters Bar, Hertfordshire, United Kingdom Elysium Healthcare Full time

    About the RoleWe are seeking a skilled and enthusiastic Catering Assistant to join our team at Potters Bar Clinic. As a Catering Assistant, you will play a vital role in supporting our chefs to prepare meals, maintain a clean and safe working environment, and assist with deliveries.Key ResponsibilitiesAssist catering staff with meal preparation and cooking...

  • Technical Assistant

    2 weeks ago

    Potters Bar, United Kingdom CV-Library Full time

    Technical Assistant £38,000 Hertfordshire, North London Food Manufacturing Job ref: 8793 The company Their expertise and commitment to quality continually drives the business forward and has been the reason for success within their specified sector. They offer an extensive range of essential products known for their excellence and value. About the...

  • Care Assistant

    5 months ago

    Potters Bar, United Kingdom Alina Homecare Full time

    **£500 WELCOME BONUS AVAILABLE - LIMITED TIME ONLY** **Come and join the team as a Care Assistant and make the Alina Homecare difference.** We are looking for kind and caring people who want to make a difference to the lives of others. If you have a caring attitude and willingness to make a difference, come and join our fantastic care assistant team...

  • Assistant Psychologist/ Assistant Practitioner

    4 weeks ago

    Potters Bar, Hertfordshire, United Kingdom fish4.co - Jobboard Full time

    Assistant Psychologist PBSContract: Full-timeRole Type: PermanentWorking hours per week: 37.5Salary: £31,827 per annumPackage: Car allowance or company carJob Overview:We are seeking a dedicated and experienced Assistant Psychologist with a passion for Positive Behaviour Support to join our Adult and Specialist Services team. The ideal candidate will have a...

  • Care Assistant

    2 weeks ago

    Potters Bar, United Kingdom CV-Library Full time

    Company Description Locations: Potters Bar  Pay Rate: £13.50 - £15.65 ph + 30p mileage Shifts Available: Various shifts are available   What we offer We’re creating brighter days. Fresh challenges. Exciting opportunities. Plenty of ups, downs, and curveballs. With a career as a Care Assistant at Care By Us,...

  • Accounts Payable Assistant

    5 months ago

    Potters Bar, United Kingdom Sequence Financial Full time

    **Accounts Payable Assistant** **Experience**: Prior experience of the Accounts Payable function, Computer literate; Word, Excel, Data entry. Netsuite and Moveware database use **Job description**: The Accounts Receivable Credit Controller plays a key role in the control and management the business’ cash flow, contributing significantly to the success of...

  • Accounts Payable Assistant

    5 months ago

    Potters Bar, United Kingdom Xcel Recruitment Full time

    Ref: SL-2334 Location: Potters Bar **Salary**: £25-30k Your main task will be to a) Seeking approval from authorisers for all supplier invoices received b) Processing and recording of such Supplier invoices c) Ensuring re-charges are processed where relevant. d) Resolution of supplier queries. e) Preparation of Supplier payments via BACS. g)...

  • Care Assistant

    5 months ago

    Potters Bar, United Kingdom Alina Homecare Full time

    Develop & grow with us as a Care Assistant with Alina Homecare Potters Bar. Make a difference to the lives of local people living in Potters Bar and surrounding areas. Bring your caring and compassionate attitude to our fantastic Team. As an Alina Homecare Care Assistant, you’ll deliver award winning care to support our clients in their own homes to...

  • Care Assistant

    5 months ago

    Potters Bar, United Kingdom Alina Homecare Full time

    Develop & grow with us as a Care Assistant with Alina Homecare Potters Bar. Make a difference to the lives of local people living in Potters Bar and surrounding areas. Bring your caring and compassionate attitude to our fantastic Team. As an Alina Homecare Care Assistant, you’ll deliver award winning care to support our clients in their own homes to...

  • Sales Assistant

    5 months ago

    Potters Bar, United Kingdom Card Factory Full time

    Job Introduction **Location: Potters Bar** **Contracted Hours Available: 4 hours** Main Responsibilities We are passionate about celebrating our customers’ life moments and are now looking for a Sales Assistant to join our very successful Card Factory family to help fulfil this. The pace is fast, our standards are high and we’re proud of it, we lead...