Rd&i Junior Finance Support Administrator

7 months ago


Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

University Hospitals Plymouth NHS Trust is looking for someone with a keen interest in finance administration to join our busy Research and Development Team based at Derriford Hospital.

For someone with a keen interest in finance there will be the opportunity to access further training in financial management in due course.

**Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.**

The role of R&D Junior Finance Administrator is to provide administrative support as an integrated member of the Research and Development Office.

The role is a very busy one, requiring good organisational skills and the ability to prioritise.

1. Maintaining existing finance spreadsheets and records, including the R&D database EDGE, for all trial financial requirements, ensuring records are accurate to support the timely management of RD&I invoicing
2. With the support of the senior finance team, prepare a breakdown of the study budget to support the issuing of invoices and allocation of income for all UHP trials
3. To ensure that prompt and timely invoicing (to meet payment dates as detailed in each trial related financial agreement) is initiated in accordance with the study contract
4. Under the supervision of the Senior Research Finance team obtain invoicing data through liaison with sponsor Clinical Research Associate (CRA) and site nurse co-ordinator, for regular invoicing
5. Liaise with the Clinical Research teams to ensure all study expenses reimbursement are invoiced in a timely manner
6. Use Oracle (Trust Finance System) to raise new invoices
7. Ensuring that at the point of invoice raising, with support from the senior research finance staff, the income is correctly allocated to the departmental NHS cost centres
8. Organise PO numbers when required
9. Help support the resolution of RD&I finance queries through ORACLE or budget holder helpdesk as appropriate
10. Take part in any appropriate departmental training and demonstrate own activities to new starters or less experienced staff
11. Provide administrative services for the R&D finance team as required e.g. photocopying, filing
12. Being familiar with and adhere to the Health and Safety Policy and other Trust policies and procedures
13. Supporting and enhancing the continual quality initiative ensuring a ‘quality first’ approach to all aspects of work

COMMUNICATIONS & WORKING RELATIONSHIPS
- R&D Management Accountant
- Research Operations Team
- Research Governance Manager + Administrator
- Lead Research Nurse + Team Leaders
- Generic Research Nurses
- Commercial Clinical Trial sponsors - members of the pharmaceutical, device and equipment industry (ie: Eli-Lilly, AstraZeneca, Wyeth, Pfizer, etc)
- CRN Staff
- University of Plymouth Schools of Medicine & Dentistry and other Universities

Principal Trial Investigators (Trust Consultants) and their research teams

For further details please see attached JD&PS.


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