Estates Assistant

Estates Assistant (Cross MAT)

ISR Range 8 - 12

Purpose To maintain facilities for staff and students and a varied range of community users and groups.

Provide support and assistance with the maintenance/management of buildings, grounds, materials and equipment so that optimum use of the site can be made for school and community purposes.

Reporting to Senior Site Supervisor

Working Time 37 hours per week / 52 weeks per year

Usual shift patterns to cover Mon-Friday 0600-2100, occasional later finished required to cover school events

GFM sites may be open seven days a week and the post holder must therefore be flexible and adaptable to help the site meet the needs of its users.

Regular evening and weekend work, both as part of a shift pattern and to cover unplanned absences will be required.

Specific Areas of Responsibility

The duties to be undertaken by this post will encompass a range of activities including the provision of unlocking/locking up, site security, overseeing of lettings/hirers, routine maintenance, decorating/refurbishment, moving and handling of objects and primarily ensuring the site is kept clean and safe.

Effective team working and flexibility is essential.
- Carry out decoration and repairs to buildings/equipment, including but not limited to o Plumbing - leaks to WCs and sinks, small alterations to pipework, drainage clearances o Carpentry - Repair/Replacement of doors and door furniture as required, construction of small partition walls, shelving. o Glazing - replacement glazing as required, repairs to window units and doors. o Groundworks o Plaster repairs o Redecoration - Walls, doors, timberwork, high-level o Emergency repairs to building fabric as required
- Proactive maintenance. Carry out routine inspections and maintenance regimes e.g. drain/gutter checks. Carry out grounds maintenance work as required.
- Carry out pool testing and swimming pool related maintenance as required.
- Complete inspections and safety checks e.g. of fire equipment.
- Compliance checks for Legionella, Fire Doors, Fire equipment etc
- Arrange for contractor attendance and brief them on requirements, raising issues with line manager as required. Ensure contractors adhere to GFM Education and school Health and safety procedures and policies.
- Liaise with users of the site over their needs. Oversee the use of the site by hirers, lettings etc. Assist with ‘set up’ of rooms/facilities as required e.g. exams, Community hirers. Liaise with Community Team staff as required.
- To ensure the site is kept clean both internally and externally, undertaking proactive and reactive cleaning/litter collection duties as required including bodily fluids. Ensuring supplies such as toilet requisites are maintained and replenished as required. Despatch of deliveries to relevant parts of the site. Emptying of bins. Unlock/lock school premises.
- Be familiar with school requirements and policies, including emergency procedures.
- Assist with regular and often large deliveries each week.
- Completion of paperwork and online records as determined by the Estates Manager to include monitoring and inspections.
- As directed, take necessary action to prevent injury to individuals or damage to the buildings e.g. bad weather or emergency. This could involve clearing snow or ice from paths, dealing with floods, fires, break-in or vandalism to school property.
- Carry out such duties as may be reasonably allocated within the scope of this post by the School Leadership or

Senior Site Supervisor

**Working Conditions - environment and physical effort or strain**
- Regular exposure to the elements (weather)
- Regular manual handling/lifting - lone working requiring strong health and safety emphasis (use of radio/mobile phones) - can be significant call-out component/ key holder
- Shift working covering late evenings/early mornings and week-ends
- Will be some handling of dangerous substances and potential exposure to difficult customers, intruders
- Regular requirement for physical exertion e.g. set up of exams, moving tables and chairs between classrooms and buildings
- Regular reassessment of site priorities to ensure requirements of users are met

**Context/additional information**
- This role requires regular movement around the school site, bringing the post holder into regular contact with students with whom professional relationships must be maintained.
- The post holder will be required to report faults, monitoring and following up as required.
- There will be some use of PC’s in this role, so a basic level of computer literacy is required.
- The size, condition and geographical layout of the schools within the Trust will create different demands and the context for the role will change during school holiday periods/public holidays when, wherever possible, minor works and maintenance will be prioritised.
- The post holder should be of a cheerful, helpful disposition and willing to ensure the school is able to meet o