Purchase Ledger Supervisor

3 weeks ago

Glasgow, United Kingdom north tech1 Full time

Overview:
An exciting opportunity has arisen for a Purchase Ledger Supervisor to join our finance team in Glasgow. As a

purchase ledger supervisor you will oversee the activities of the purchase ledger team.

North offer a unique breadth and depth of expertise across the Internet of Things (IoT), networking and connectivity,

and safety and security. Our smart integrated technology solutions transform the way people, organisations and

places work. Delivering through five UK regional offices, we provide long term, multi-year partnerships in managed

services and support, keeping organisations going in the right direction.

We are looking for a highly motivated, diligent individual capable of working to strict deadlines in a fast-paced pressured environment. A critical thinking and inquisitive mindset to proactively problem solve is key to succeed in this role.

**Responsibilities**:
**Main Duties**
- Manage, encourage and develop the Purchase Ledger team
- Timely and accurate processing of supplier invoices ensuring all financial transactions are recorded and accounted for in accordance with the Companies policies and procedures for the different entities across the Group
- Ensure all invoices are processed correctly, matched to Purchase orders and Good Received Notes and ensuring all documentation is complete including quantities and pricing
- Ensure the supplier records in the master files are maintained including credit limits and payment terms and banking information including the set up of new supplier accounts as required.
- Effective communication with suppliers, internal departments and other stakeholders to resolve any invoicing discrepancy issues
- Respond to supplier queries in a professional and timely manner, resolving issues and providing the necessary information
- Collaborate with internal departments ensuring invoices are correctly coded and authorised
- Prepare payment runs for authorisation and process the payment runs when the cashier is not available
- Ensure all payments when made are matched to the supplier invoices in a timely manner on completion of the payment run
- Review the Aged creditors in conjunction with the GRIR and invoice received log to ensure that the balances are accurate.
- Assist with the month end and year end processes including the provision of supporting invoices for the accruals and prepayments e.g. rent invoices that cover future periods to assist the management accountants
- Prepare monthly supplier statement reconciliation files for the management accountants
- Assist with the external and internal audit processes by responding to queries and explanations with supporting data as required
- Assist the cashier with the Bank reconciliation when required
- Prepare the Creditor reports for Management and cashflow reporting
- Liaise with the Credit Control Supervisor in respect of intercompany transfers and set off across the group and prepare the payment runs for authorisation by the Financial Controller
- Review and process employee expenses and credit cards on a monthly basis
- Assist the wider Finance Team with any ad-hoc queries
- Contribute to the continuous improvements initiatives for the business by suggesting ways to both streamline and automate purchase ledger activities

Qualifications:

- Previous experience in driving efficiency and process improvements within a team
- AAT Level 1 would be desirable or other finance related qualifications
- Proven experience in a purchase ledger supervisory role
- Solid understanding on purchase ledger processes, including invoice processing, supplier statement reconciliations and payment runs
- Strong numerical and analytical skills with an attention to detail
- Proficient in using accounting software ERP systems and excel skills to a level that allows for data analysis and reporting SAP experience would be beneficial
- Strong organisational and time management skills with the ability to prioritise tasks
- Good punctuality and attendance
- Positive and motivated personality
- Must be adaptable, conscientious and enthusiastic
- Excellent communication skills both written and verbal
- Professional and friendly attitude
- Excellent communication skills both written and verbal
- Construction industry experience preferable and a knowledge of relevant financial regulations and compliance requirements would be helpful (e.g. contracting VAT)
- Contracting experience would be beneficial

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