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Property Directorate

4 months ago

Leicester, United Kingdom Ministry of Justice Full time

**Property Directorate - Regional Estates Contract Administrator - 73822**
**£21,775**
**Leicester**:
**Position** Regional Estates Contract Administrator

**Location** HMP Leicester

**Band** AO

**Contract Type** Permanent

**Overview**:
The MoJ Property Directorate is a customer focused organisation that exists to enable our customers to perform to their very best. We do this by providing high quality, easy to use services, and working environments that our customers want to work in, which support them to deliver their individual outputs efficiently. Our job is to manage one of the most diverse and complex estates in Government - hosted by the Ministry of Justice (MoJ). The MoJ Property Directorate brings together a property portfolio including Prisons, Probation, and MoJ HQ and Arm’s Length Bodies. We also provide property services on behalf of the Home Office.

MoJ Property provides specialist services including facilities management, health and safety, fire safety and security, technical design expertise, and sustainability. We also have business management teams who support the entire Directorate and each of our partners is supported by account management teams. We are responsible for a great deal - our portfolio consists of properties valued at £8.5bn for the MoJ alone. We are part of the Government Property Profession (GPP) and through active membership and engagement we will work with the Office of Government Property to develop the maturity of the profession and also encourage our people to join the GPP. We continue to build our capability through training and recruitment, aspiring to be the best that we can be as individuals and as a directorate.

We continue to deliver new ways of working across our portfolio - leading on the scale and pace of activity for central government - proposing ways to achieve, and then providing more dynamic and flexible workspace, while driving down the cost of the estate.

**Team Overview**:
The Contract Administrator provides support to ensure that the custodial Estates and Facilities Management contract (the TFM contract) is being administered in the region as required under the provisions of the contract, including a strong focus on ensuring governance is taking place with correct documentation, measures, management information and reporting arrangements; and to support efficient and effective contract administration by designated Area Property Operations Managers (APOM) in services delivered to establishments within the region.

Reporting to the Regional Contract Administration Manager (CAM) as line manager, the post holder is accountable to the CAM for supporting contract administration for the region and for designated Area Property Managers(s). This role is an administrative based at HMP Leicester, with occasional travel to properties across England and Wales if required.

A minor but important part of the job involves the Contract Administrator contributing alongside other Contract Administrators to supporting coordination arrangements across the wider TFM contract lot comprising several regions and contributing as required to the overall arrangements comprising all four lots.

**Job Description, Duties and Responsibilities**:
Responsibilities will include the following:
The job holder will be required to carry out the following responsibilities, activities and duties:

- Supporting efficient and effective contract administration for the region and for services delivered to establishments within the region.
- Support the CAM and APOMs in monitoring reactive repairs against Planet FME to verify completion rates against submission from the contractor.
- Support the CAM in collating a monthly task list of additional task (non-contract) and submit to designated Area Property Operations Manager.
- Support the CAM in collating financial information on agreed additional spends for submission to the Contracts Administration Manager and Area Property Operations Manager.
- Support the CAM in collating requests for additional work, prepare and submit to the Contracts Administration Manager and Area Property Operations Manager.
- Maintain a register to support the recording of all out of hours call out requests and submit to the Contracts Administration Manager and Area Property Operations Manager to ensure that costs associated with out of hours call outs are both identified and challenged at Establishment level.
- Support the CAM and the APOMs in ding any changes relating to tasks and/or assets on Planet FME/CAIP (Computer Aided Information Platform) within the MoJ Property Directorate.
- Ensure with the CAM that systems are implemented that allow for changes to be tracked to ensure that they are actioned within prescribed time limits.
- Support the APOM in maintaining the task order and compensation event log.

**Skills and Experience**:

- Essential to have strong drive and resilience, leadership and interpersonal skills and ability to work accurately under pres