Shared Services Administrator

2 weeks ago


Aberdeen, United Kingdom Emerson Full time

The role of the **Shared Services Administrator **is to effectively carry out a wide range of administrative tasks for the overall business, supporting a wide range of functions and Business Units. To provide reception duties to ensure all visitors are routinely taken care of in an efficient and friendly manner and to provide telephone service for incoming calls working as a member of the Administration Shared Services Team.

**IN THIS ROLE YOU WILL**:

- Ensure the Reception area is presentable and always managed during standard working hours
- Provide telephone service for incoming calls, handling queries, redirecting calls, taking, and passing on messages in an accurate and timely manner
- Receive and welcome visitors to the site, issue visitor pass, give instruction on emergency evacuation procedures and announce visitors, arrange guest Wi-Fi for visitors
- Prepare and distribute ID badges for both staff and visitors, issue parking permits and registering users for the EV charging points
- Manage meeting room bookings, hot desks/offices, arrange catering/buffets as required, arrange taxis for visitors/employees, make ad-hoc local hotel reservations
- Provide administration support to the business on projects and programs (e.g. Graduate Program administration, including supporting recruitment assessment centers, induction and program scheduling)
- Create first week inductions for new starters to include site tour, H&S obligations, completing ITSS forms and train on Oracle iExpense and HCM, submit Oracle i-Procurement Purchase Requisitions
- Ensure timely distribution of internal announcements to all relevant site and home-based staff, deal with incoming and outgoing mail and distribute as appropriate, manage, and replenish stock of office supplies (stationery, kitchen, and meeting room supplies) for site
- Maintenance of SharePoint sites as requested by the business (where appropriate), support Health and Safety for the site ensuring regular testing of the fire alarm system

**FOR THIS ROLE YOU WILL NEED**:

- Standard grade in English and Maths
- Proven experience and competence in word processing/typing
- Excellent communication and interpersonal skills
- Ability to work on own initiative with minimum supervision

**WHY EMERSON**

**Our Commitment to Our People**

**Across the globe, we are united by a singular Purpose**:_We drive innovation that makes the world healthier, safer, smarter, and more sustainable. _**

**We invest in our employees to ensure they have the marketplace knowledge, skills, and competencies to bring this Purpose to life while competing and leading in a global economy.**

**Our training programs focus on end-to-end development, from onboarding through senior leadership.**

**Our success is measured by the positive impact we make on people, our communities, and the world through our unwavering focus on environmental, social, and regulatory progress. **Learn more about us**

**Our Commitment to Diversity, Equity & Inclusion**

**At Emerson, we are committed to fostering a culture where every employee is valued and respected for their unique experiences and perspectives. We believe a diverse and inclusive work environment contributes to the rich exchange of ideas and diversity of thoughts, that inspires innovation and brings the best solutions to our customers.**

**This philosophy is fundamental to living our company’s values and our responsibility to leave the world in a better place. Learn more about our **Culture & Values **and about **Diversity, Equity & Inclusion at Emerson **.**

**ABOUT EMERSON**

**Emerson is a leading global technology, software and engineering company providing innovative solutions for customers in industrial, commercial, and residential markets.**

**Our Automation Solutions business helps process, hybrid and discrete manufacturers maximize production, protect personnel and the environment while optimizing their energy and operating costs.**

**Our Commercial & Residential Solutions business helps ensure human comfort and health, protect food quality and safety, advance energy efficiency and create sustainable infrastructure.**

**We help customers in the world’s most essential industries solve the biggest challenges of modern life.**

**Every day, our global workforce fulfills our unified Purpose and lives out the Values we hold close as an organization**:_Integrity, Safety & Quality, Support Our People, Customer Focus, Continuous Improvement, Collaboration, and Innovation. _**

**Our Causes - **_Planet, Humanity, Champion, Inclusion and Future _**- shape, define and fuel Emerson’s culture while inspiring our innovative spirit and driving our focus.**

**Whether you’re an established professional looking for a career change, an undergraduate student exploring possibilities, or recently received your master’s degree, you’ll find opportunities with us. Join our team and start your journey today**

**No calls or agencies please.



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