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Office Coordinator Receptionist

2 months ago

Brighton, United Kingdom Clearline Recruitmentment Ltd Full time

Our client, based in Brighton, is a leading national business advisory firm.

They are looking to hire an Office Coordinator/Receptionist for their Brighton office. This role encompasses secretarial work, reception duties, audio typing of letters, general correspondence, reports as well as assisting with marketing events and generaladministrative duties.

**Responsibilities**
- Reception:_
- Answer the switchboard, transferring and taking messages.
- Greeting visitors; making refreshments for visitors.
- Secretarial:_
- Audio typing, formatting and proof reading of standard documents (eg letters, reports, packs, schedules)
- Making appointments as and when required
- Maintaining files as and when required
- Using Outlook to centralise and co-ordinate diaries
- Internal billing
- Time sheet management
- Expenses
- Adding E signatures to documents
- Sending post by Postworks
- Uploads to Companies House
- Event management
- Update/chase indemnity insurance log
- General Administrative:_
- Office management
- Maintenance call outs
- Stationery ordering/stock control
- Incoming/outgoing mail
- Franking machine
- Photocopying
- Filing and archiving
- Data input

**Requirements**:

- Professional manner
- Strong attention to detail
- Well organised and can prioritise/manage own workload
- Works consistently to get things right first time and to see the task through to the end
- Self-motivated, showing enthusiasm for all tasks not just easy or favoured ones
- Co-operates with others
- Team player
- Shares information freely
- Checks understanding
- Able to acquire, demonstrate and develop job specific skills
- Keeps manager of the closing team informed of progress/potential problems
- Respond positively to change and requests for help
- Uses information technology systems appropriately to ensure completion of tasks in an efficient manner

**Job Title**: Office Coordinator/Receptionist

**Location**: Central Brighton

**Salary**: £22,000 - £24,000 per annum

**Full Time**: Monday - Friday, 8.30am - 5pm

**For more information, please contact Jamie Watson at Clearline Recruitment.

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