Admissions Officer

Applications are invited for the above permanent, full time roles in the University’s central Admissions Team.

The ability to communicate through the medium of Welsh or demonstrate a commitment to learn to a specified level is essential for this post.

Committed To Equal Opportunities

Purpose of the Job

Main

**Responsibilities**:

- To regularly report admissions data to the Senior Admissions Officer.
- Support with the training the Admissions Tutors within the Schools/College for which the Officer is assigned.
- To organise the interview process for applicants as and where necessary.
- To make decisions for the majority of undergraduate and postgraduate (taught) applicants against defined criteria.
- Work with Schools to assess eligibility for any referred undergraduate and postgraduate (taught) applicants, followed by formal offers as appropriate, in a timely manner.
- To acquire up-to-date expertise and knowledge on global education systems, providing accurate, up-to-date information and guidance on UK, EU and international qualifications to all enquirers.
- Ensure that the University’s admissions system data is accurately updated. - To contribute to annual updating of systems, processes and documentation as required for the processing of offers of admission.
- To participate in the ongoing testing and development of databases and systems (e.g. Banner upgrades and development to accommodate changes in UCAS systems and processes, the Direct Applications system), if required.
- Engage with the annual Confirmation and Clearing activities and support university-wide events (eg Open Days/Offer Holder Days, Registration and Graduation), as required.
- Undertake other duties commensurate with the grade and nature of the role.
- Provide cross-section support on events and activities in relation to UK recruitment, including attending open and offer holder days. This will involve working some evenings and weekends.

Other

**Responsibilities**:

- The post holder will be expected to participate in performance review and developmental activities.
- The post holder will be expected to comply with the University equal opportunities policies, Dignity at Work and Study Policy and the University’s Welsh Language Policy and the Welsh Language Standards.
- The post holder has a general and legal duty of care in relation to health, safety and wellbeing and must take all reasonable steps to ensure a safe and healthy working environment for him/her self and for other members of staff, students and visitors affected by his/her actions or inactions. The post holder is also required to comply with all applicable health and safety policies, procedures and risk assessments.
- The post holder must comply with relevant legal and financial policies and procedures and be aware of their responsibilities in terms of the legal requirements of their posts.

Person Specification
- Qualifications/Training_
- _
Essential
- ECDL Certificate

Desirable
- Experience/Knowledge_

Essential
- Experience of work associated with the HEI admissions processes and an understanding of the applicant cycles (UG UCAS and PG).
- Knowledge and experience of using UCAS and/or the University’s Direct Applications system / HEI Student Records / Information Management Systems (e.g. Banner).
- Experience of working within a busy office /administrative environment.
- Proven record of effective administration experience at a similar level.
- Experience of working with complex information management systems and/or databases.
- Experience of working in compliance with regulations and documented processes and procedures.
- Experience of managing teams to deliver results

Desirable
- Experience of working within a Higher Education Institution (HEI) environment or similar.
- Knowledge of relevant legislation, e.g. GDPR, CMA, disability, health and safety at work, etc.
- Experience of developing and implementing administrative systems and procedures.
- Experience of systems and process development
- Skills/Abilities_

Essential
- Highly accurate data entry skills and a high level of attention to detail.
- Excellent organisational skills and ability to handle a varied and demanding workload, to meet deadlines.
- Proven ability and willingness to quickly learn new systems, processes and procedures.
- Analytical and problem solving skills, incorporating creative thinking.
- Ability to work independently and as effective team player.
- Excellent communication (oral and written) and inter-personal skills, with the ability to communicate effectively and confidently with a wide range of people from different backgrounds and cultures, developing effective relationships with colleagues across the Institution.
- Ability to respond positively to change and contribute to successful change implementation and improvements where appropriate.
- A willingness to work flexibly to accommodate peak workload periods and meet deadlines.
- Other_

Essential
- The ability to commun