Group Coordinator

3 weeks ago

Bath, United Kingdom BuroHappold Engineering Full time

**Are you an experienced Administrator looking for an exciting new challenge in Bath? Buro Happold is looking for an Administrator (internally called Group Coordinators) with previous experience in an administrative role.**:
Supporting the UK Health & Safety team, this role would suit an organised, resilient, adaptable, and detail-oriented person with previous experience in an administrative role. You would ideally have experience of supporting a team of people as well as working on a one-to-one basis and be adept at using various platforms for information production and storage.
- Type of contract
- Permanent
- Grade
- Group Co-ordinator
- Area of Expertise
- Business Services
- Region
- UK
- Office / Project Location
- Bath
- Ref No
- 8302
- Documents
- Group Coordinator JD
(Word, 63.9kb)

**Here at Buro Happold, expect the exceptional.**:
From the projects you will work on to the clients we work with. From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world. From our reputation to our relationships. Wherever your Buro Happold career takes you, it’ll be anything but ordinary.

**Your next role**:

- Join us and be surrounded by exceptional opportunities in an environment alive with innovation and possibility. Your new team has a willingness and curiosity to see possibility and potential in everything - from the most iconic projects to our everyday conversations.
- We are looking for a passionate professional who takes pride in their own work
- This is an extraordinary opportunity to join our fantastic Business Support team
- You'll be part of something bigger than us all where sustainability, equity, social and performance outcomes matter. All of Buro Happold is committed to doing the right thing, even when that's the hardest thing. This is a genuine opportunity to make impact - and leave a real legacy.

**Your key duties**:
**Group Coordination**:

- Arranging, attending, and taking minutes including follow up action points for internal group and client meetings for the team where applicable
- Update and maintain company intranet SharePoint pages for teams
- Creating team presentations for office communications and team meetings
- Creating and maintaining reports and schedules using various formats
- Updating Quality Policies and Procedures as required
- Creating Wellbeing comms for internal systems
- Managing data collection and monitoring deadlines for routine reports
- Managing and coordinating business travel arrangements for the team, using an online platform, and liaising with external Travel Management Company when required
- Raising Purchase Orders and goods receipts using in-house company system
- Typing, formatting, reviewing and modification of correspondence and documents prepared by the team - ensuring the Brand guidelines are followed
- Arranging discipline team away days / events
- Working alongside Welcome Coordinators to facilitate onboarding of new starters, including in-person support on first day and beyond
- Coordinate and arrange Career Path Objective meetings for the team - twice a year
- Manage allocation of IT hardware and software, ensuring IT requirements of the team are notified to IT support
- Liaising and working with central business services teams when required
- General ad-hoc admin duties

**Group Leader Assistance**:

- Submission of Group Leader expenses to Finance

**Learning & Development**:

- Training team members in the use of the company systems/ processes/ Buro Happold Templates
- Commitment to self-learning / development

**Systems**:

- Ensure adherence to the administration side of our QMS
- Ensure that common systems and templates are set up and that any problems are communicated to IT Support

**Your skills and experience**:

- Solid foundation of office experience
- Working to multiple deadlines
- Experience of supporting large teams and working across offices
- Experience of supporting a team of people as well as working on a one-to-one basis
- Excellent computer and IT skills including; Word, Excel, PowerPoint, SharePoint and Teams
- Experience of setting up and maintaining administrative procedures
- Experience of maintaining quality management systems
- Good communication skills
- Confident, proactive character, with the ability to take the lead in challenging situations and problem solve
- Must be adaptable and open to change
- High level of attention to detail
- Experience of working with all levels of seniority

**What we offer you**:
Bring your knowledge and expertise to one of the world's most respected consultancies.
- Hybrid working arrangements
- Attractive salary
- Discretionary bonus
- Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements
- Generous company pension scheme, life assurance and income protection
- Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and

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