Business Support Administrator

2 months ago

Bradford, United Kingdom Aqua Consultants Full time

**What we do**:
Aqua Consultants are a multi-disciplinary consultancy providing a wide range of Asset Management, Engineering and Commercial services to our clients across the water, energy and environment sectors, across the UK.

**Who we are**:
Aqua is established on a solid foundation of diversity - diversity of skills, cultures, personalities, perspectives and experiences. It is this diversity that unifies our team and enables us to offer holistic and innovative solutions to our clients most pressing needs.

The ‘Aqua’ culture is a set of values, beliefs, attitudes, and behaviours that creates a family-like environment within our workplace, something we call the ‘Aqua Family.’

We are an ambitious team who live our values of **Growth,** **Accountabilty**, **Integrity **Innovation**,** **Empathy** and **Fun**.

Our Vision - Growth through SHARED CAPABILITY

Our Mission - Growing sustainable value for future generations

**What we would like to offer you**:

- Competitive salary + discretionary bonus
- 24 days annual leave + Bank holidays + option to purchase additional leave
- Pension scheme (6% employer, 4% employee)
- Company mobile phone and laptop provided
- Training and career progression opportunities
- Professional Membership fees paid
- Life Assurance Scheme
- Employee Assistance Programme (with access to GP appointments, Physio appointments and Mental Health Support)
- Refer a friend scheme

We are currently seeking to recruit for a **Business Support Administrator** to join us here at Aqua Consultants where you will report to our Business Support Manager.

**Responsibilities**:

- Support with managing the administration and General Office Management.
- Be the face of the business and support the office manager with strategic planning of the department.
- To provide administrative support to the Managing Director and Senior Leadership Team. The post holder will be required to work flexibly and carry out the following duties:
**Duties**:

- Communicating on behalf of the Managing Director where appropriate
- Providing support to Senior Leadership Team as and when required
- Responsible for the general office management and ensure office tidiness - working with the Business Support team to ensure all hospitality and housekeeping requirements are met.
- To be responsible for all types of company purchasing including booking travel and accommodation.
- Support with the company (including subsidiary companies) third party accreditations and ensure that they are obtained and maintained.
- To maintain and update internal spreadsheets and data records for all ISOs, HR systems and personnel records.
- To be numerate and support with basic finance admin as and when required.
- Arrange team meetings and circulation of minutes.
- Ensuring staff/sub-consultant CV’s are updated.
- Assist other members of the team as and when required.
- To ensure all confidential information is handled correctly and with utmost discretion.
- To undertake other tasks that aren’t strictly within your job description however will be of similar nature that fall within your capabilities as directed by management.
- To be willing to run small errands when requires i.e. Post office (full driving license required)
- To be the main point of contact on the office landline and ensure all voice messages are actioned in a timely manner.

**Authority**:

- Not applicable to this role.

**Delegate**:

- In accordance with instructions from the Office Manager, Managing Director, and other seniors withing the business.

**Liaise with**:

- Suppliers and customers when required.
- All staff members within the company and subsidiary companies in order to receive instructions and deliver completion on tasks.

**Suitability & Skills**:
You will manage and co-ordinate diaries, organise travel, provide meeting support to include planning and report preparation, arrange and attend meetings, events, book venues and equipment.

You will provide administrative duties to several departments within the business including HR, so strong Microsoft office skills are a must; you will also produce and edit presentations using PowerPoint. Communication skills are fundamental as you will liaise with site managers, customers and internal departments.
- Have good time management and organisational skills, with excellent communication and interpersonal skills and good knowledge of IT.
- Be able to prioritise a busy workload with a strong emphasis on accuracy and detail.
- Must be an approachable individual who members of the team can come to with their queries.
- Proficient with advanced skills of MS Office with 365
- Familiar with Sharepoint

**Why Aqua Consultants?**

We are a fast growing organisation with highly experienced staff at the heart of everything we do. We offer more than just a day job - Aqua offers very competitive salaries and a great working environment. You’ll be able to input into the development and growth of our business whilst

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