Events and Engagement Assistant

2 months ago

Reading, United Kingdom Reading Borough Council Full time

Job description

**Full Time - Fixed Term for 12 Months**

Reading Borough Council has a busy events team who deliver a range of civic, ceremonial and community events.

The team run some key events - Children’s Festival, Water Fest and Armed Forces Day - as well as running Annual Council which includes Mayor Making and overseeing the Mayor’s diary. We also get involved in supporting Reading Festival, our elections team with the count and Reading Half Marathon.

We are looking for someone to support the team to carry out administration tasks including uploading content to social media, book in suppliers, arrange payment and arrange printing to support the delivery of events as well as attending the events.

This is a key role so our team can focus on the planning and delivery of events. The role is offered as a one-year fixed term contract or secondment opportunity for internal staff. The role is scoped as full time, but we would encourage individuals with flexible working requirements to apply.

We offer an agile workforce approach, including home working. We will make sure you have everything in place to do this effectively. The events team will often work weekends to deliver events and we would expect the postholder to support the team.

We seek the best talent from the widest pool of people as diversity and inclusion is the key to our success. Reading Borough Council is a Disability Confident Employer and is committed to the recruitment and continued employment of people with disabilities.

**About the role**

You’ll help the Council deliver its vision and priorities by supporting the organisation of the annual programme of events in the Borough. We’re a of a small team, planning and delivering a range of civic, ceremonial and community events in the borough.

Main Duties will include:

- To provide comprehensive and proactive assistance to the Events and Engagement Manager in delivering a programme of event and engagement activity across the Borough.
- To effectively facilitate and assist with tasks on behalf of the Events and Engagement team.
- Maintain databases/mailing lists and prepare mail outs, as and when required
- Assist with distribution of publicity materials, including promotional displays
- Assist in processing of payments and checking invoices according to Reading Borough Council’s financial procedures
- Assist in the running of the annual programme of events
- General admin tasks including dealing with mail, filing and photocopying

You’ll be part of a team that relies on each individual to play their part to the best of their ability. As well as the colleagues that you work closely with every day, you’ll also be part of Team Reading, playing your personal part in making Reading a successful and vibrant place.

Our vision is to ensure that Reading realises its potential as a great place to live, work and play, and that everyone shares the benefits of this success. Our values and behaviours guide how we will achieve this:
**Work Together as one team** - work collaboratively, with each other and with our partners, and demonstrate the Team Reading values in everything we do

**Drive Efficiency** - show initiative, be adaptable to change and put forward ideas to help improve delivery and efficiency. Take responsibility for our own learning and development and for reaching our potential

**Be Ambitious** - be demanding of our own performance - striving to be even better - and be prepared to engage with and challenge leaders in a constructive and positive way

**Make a Difference to Reading** - maintain the highest levels of customer service and be flexible and willing to provide the services needed at the time they are needed

**About you**
- Good general standard of education - GCSE grade C, or equivalent, in English and Mathematics
- IT literate - experience of using Windows 10 or equivalent
- Good level of literacy - accurate spelling and grammar
- Minimal experience in a busy office dealing with events, promotions or similar
- Knowledge and ability to set up and manage filing and distribution systems
- Some understanding of basic financial systems

**Our offer**

We offer a supportive environment to grow and develop your career with the opportunity to put your ideas across. Innovation and ambition is strongly encouraged, and you’ll get a great feel for that working in our friendly and collaborative environment.

A competitive salary alongside a range of benefits including:

- Generous holiday entitlement - 25 days holiday each year plus bank holidays - rising to 33 days after 10 years' service, with the option to buy additional leave
- A wide range of flexible working opportunities
- Modern working environment at the Civic Offices in the heart of Reading
- Local Government Pension Scheme (LGPS)
- Life Assurance - three times your annual salary (for members of the LGPS)
- On-site day nursery (Kennet Day nursery) rated outstanding by Ofsted, and a salary sacrifice scheme to

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