Personal Assistant to Director

2 weeks ago

North London, United Kingdom Advantage Umbrella Ltd Full time

**About us**

Advantage Umbrella is the holding company for a diverse range of companies whose business concerns touch a number of industry verticals. We are currently in a foundation building, market research and data processing/analysis phase of our business. Spending time defining and adding structure to our Business Operations so that all systems and processes flow seamlessly across all of our business offerings; conducting a number of market research projects to evolve and launch some new business offerings; whilst spending time understanding, interpreting and gaining value from our existing business data.
- **Have you worked as a PA for a company with a broad reach in various industry verticals?**
**Have you proactively used your initiative to problem solve and identify time-saving solutions?**_
- **Have you made a demonstrable positive impact at a start-up company?**_
- **IF SO, WE WANT TO HEAR FROM YOU**_

Advantage Umbrella is the holding company for a diverse range of companies whose business concerns touch a number of industry verticals. We are currently in a foundation building, market research and data processing/analysis phase of our business. Spending time defining and adding structure to our Business Operations so that all systems and processes flow seamlessly across all of our business offerings; conducting a number of market research projects to evolve and launch some new business offerings; whilst spending time understanding, interpreting and gaining value from our existing business data.

We are looking for a PA who can help support our management team and proactively create and take ownership of a variety of different processes/ systems/ projects.
- **Responsibilities Include:

- **_
- Being the first point of contact and key liaison for the office
- Act as a reference point for senior managers/ team/ external contacts.

Telephone duties and interaction with senior management, screening of calls and requests for meetings, timely administration of expenses, meetings set up etc.
Preparation of detailed itineraries and travel arrangements (both business and personal)
- General administration and management of confidential and sensitive information.
- Filing - electronic and hard copy
- Typing - correspondence, reports, minutes
- Entering data, maintaining databases and keeping records.
- Identifying and creating new processes and systems.
- Project manage and organise a number of research projects.
- Consistently demonstrate a willingness to own/ tackle problems as they arise and ability to identify issues for upward referral.
- Extensive coordination of calendars (business/ personal/ family) to ensure effective time management and prioritisation of arrangements where necessary, including tracking of business travel plans, holidays, etc.
- Overseeing the running of the Directors Homes’, including overseeing household staff, organising external contractors, monitoring of continuation of services/ utilities e.g. car/ house insurance etc.

Processing business expenses for VAT returns. Monitor personal expenses via trackers and conduct monthly reconciliation plus produce expense reports.
- **Qualifications required:

- **_
- 2 years PA experience to Director/ C-Level
- Experience in ‘start-up’ environment (not essential, but preferred)
- To communicate effectively at all levels
- A proven ability to work independently and interact self-confidently with key management
- Ability to work under pressure, multi-task, prioritise and follow through on tasks to meet deadlines.
- Reliable, proactive, self motivated and flexible.
- Highest level of integrity, partnership and customer (internal/ external) focus.
- Experience in G Suite, MS Office, Zoom, Project Management Software would be desirable but training can be offered.

Strong time-management and organisation skills, attention to detail, professionalism, and a team player.

**Salary**: £36,000 - £38,000 (dependant on experience)
- expected increase of between 10-15% upon completion of probationary period_

**Hours**:Monday to Friday, 9:30am to 6:00pm or 10.00 am to 6:30pm

**Start date**:ASAP

**Job Types**: Full-time, Permanent

**Salary**: £36,000.00-£38,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- North London: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Personal Assistant: 2 years (required)

Work Location: In person

Expected start date: 10/04/2023

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