Receptionist and Administrator

3 weeks ago

Westminster, United Kingdom Clarus Education Full time

**Receptionist and Administrator - Westminster**

A brilliant Secondary School in the Borough of Westminster are on the hunt for a Receptionist and Administrator. You will be dealing with front-of house enquires and ensuring the highest level of communication is being met.

Main Areas of Responsibility

Organisation
- To represent the Academy in a professional and welcoming manner to all visitors, staff and students, including telephone callers
- Undertake reception duties, answering general telephone and face to face enquiries and signing in visitors
- To complete first day of absence calling for all students who are absent, recording reasons on Bromcom, recording calls in attendance events, checking directly with AWO if there are any concerns.
- Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc.
- Assist in arrangements for school trips, events etc.

Administration
- Maintain manual and computerised records/management information systems
- Produce lists/information/data as required, e.g. pupils' data
- Undertake typing, word processing and other IT based tasks
- Sort and distribute mail
- Ensure reprographics requests are fulfilled on time;
- Undertake general administrative procedures
- Maintain and collate pupil reports

Resources
- Operate relevant equipment/ ICT packages (e.g. word, excel, databases, spreadsheets, internet)
- Maintain stock and supplies, cataloguing and distributing as required
- Assist in ordering uniform
- Provide general advice and guidance to staff, pupils and others
- Undertake general financial administration, e.g. processing orders

Qualifications & Experience

Qualifications, Knowledge and Training
- NVQ2 or equivalent qualification or experience in relevant discipline
- Good numeracy/literacy skills
- Minimum of 2 years school office experience

Experience & Knowledge
- General clerical/administrative/financial work
- Knowledge of safeguarding procedures for young people
- Experience of Reception duties including dealing with visitors to the Academy

Skills & Abilities
- Appropriate knowledge of first aid
- Effective use of ICT packages
- Use of relevant equipment/resources
- Good keyboard skills
- Ability to relate well to children and adults
- Work constructively as part of a team, understanding of school roles and responsibilities and your own position within these
- The ability to take initiative and work independently
- Ability to work as part of a team
- Good communication skills
- Good organisational and time keeping skills
- Good interpersonal skills
- Able to work independently and manage own workload
- **If you are interested in this Receptionist opportunity, interviews can be arranged immediately**_

Please see our website page headed ‘About’ and scroll to the bottom to see our ‘Privacy Notice’ for an explanation about how we use information we collect about you.

INDGEN22

**Job Type**: Permanent

**Salary**: £26,193.00-£26,625.00 per year

Ability to commute/relocate:

- Westminster, Greater London: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

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