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Team Assistant

5 months ago

Northop, United Kingdom Petrofac Full time

**Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.**

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

**_ Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone? _**

**_Petrofac is seeking a Team Assistant - PAYE contract position for 12 months based in Northop, UK._**

**JOB TITLE: TEAM ASSISTANT**

**KEY RESPONSIBILITIES**:
**Administration**:

- Set up and running of daily Morning Surveillance, ensuring action management and due actions are distributed to action assignees.
- Diary management for managers and monitoring movements, missions and POB of team members
- Manage and collate weekly management report from Operations Team members and relevant Client UK functions.
- Manage and collate the Operations Monthly report from Operations Team members and relevant Client UK functions.
- Ensuring all necessary documentation/certificates/medical certificates for Team members are available.
- Responsible for ordering PPE (Personal Protective Equipment)
- Book travel procedures for the operations team members
- Set up and monitor offshore personnel/ visitors for CBT (Computer Based Training) ensuring competency to work on the assets.
- Follow-up and organisation of onshore asset training plans and logistic
- To ensure full adherence to the Company’s Health, Safety & Environment policies, procedures and standards.
- To fully comply with Client Code of Ethics and Compliance model.
- Compliance with the HSE Critical Roles Procedure should your position contain any HSE Critical Roles. Please refer to UK HSE IMS C1-SYS-01 - HSE Critical Roles - accessible via the Client UK Intranet.

**Organisation**:

- Arranging onshore and offshore visits for internal/external personnel submitting requests and preparing itineraries
- ICP meeting - ensuring verification visits are scheduled and prepare relevant documentation for the monthly feedback sessions.
- SCE Health Check monthly report, schedule and prepare for feedback meetings.
- Coordinate system custodian reports, tracking against Asset performance standards and coordinating feedback for failed equipment is reported appropriately.
- Maintain Operations Risk Register ensuring all risks have appropriate risk assessments in place and monthly feedback is provided detailing ongoing progress in order to minimize risks to the assets.
- Prepare, collect and distribute all documents for Asset off-take operations.
- Formatting, photocopying, distributing and archiving documents.

**QUALIFICATIONS AND EXPERIENCE**:

- Proven experience in interacting with, and working, for senior management.
- Knowledge of SAP and Vantage is desirable.