Financial Services Administrator

5 months ago

Mexborough, United Kingdom Grupo Bimbo - New York Bakery Full time

Reporting to the Credit Control & Accounts Payable Manager.

**Primary Purpose of the Role**

To manage the Financial Services administration ensuring that both ledgers are accurately kept up to date and that there is good communication within the team and across the key stakeholders.

**Key Areas of Responsibility and Standards of Performance**

**1.** **Accounts Receivable**
- Downloading & managing daily customer payments. Allocating the payments to the customer accounts when required.
- Ensuring the debit note log is kept up to date and that all queries are responded to within 48 hours.
- To complete credit requests and investigations. This includes checking POD’s and updating the debit note log accordingly.
- To liaise with the Commercial team to ensure that new customer accounts or account amendments are carried out promptly & accurately as authorised.
- To keep the customer logs for account opening and amendments updated.

**2.** **Invoicing**
- Ensuring that all EDI invoices transmit daily & take proactive action if issues arise.
- To assist with customer requests, copy invoices POD’s etc.
- To manage customer pricing in line with business approvals.

**3.** **Accounts Payable**
- To liaise with business stakeholders to ensure that supplier new accounts and supplier account amendments are carried out efficiently and accurately.
- To keep the supplier logs for account opening & amendments updated.
- To raise and receipt purchase orders.

**4.** **KPI’s**
- To ensure that the company DSO is kept to a minimum and within any company targets set.
- To ensure that bad debt is minimized.
- To ensure that overdue debt is kept to a minimum.

**5.** **Other**
- To send customer statements as required.
- To perform financial assessments to support the Commercial and Procurement teams.
- To manage the BUK finance mailboxes.
- Checking and releasing held orders.
- To complete weekly BACS runs, and Ad hoc payments and payroll payments.
- Handling cars for the business, including hire cars, company cars and salary sacrifice. Dealing with fines, queries, and insurance.

**Scope**

Undertake all administration tasks within the Financial Services function

**Person Specification**

1. Methodical & organised approach

2. Strong administration skills

3. Resilient & determined attitude

4. Able to identify problems and problem-solve without direction or guidance

5. Good communication style; able to effectively influence and inspire cross functional teams and report performance/issues to manager

6. Able to work under pressure and is results orientated

7. Attention to detail coupled with ability to work at pace

8. Enthusiastic, passionate, and self-motivated

9. Good IT skills and System Knowledge

**Key Competency Areas**

1. Strong Microsoft Office skills

2. Good communicator

3. Problem solving self-starter

4. Relationship building skills

5. Drive & energy to exceed goals

6. Passion for detail but with a vision of the bigger picture

**Key Values**

1. Acts with integrity

2. Gets results

3. We are One Community

4. We are sharp operators

5. Transcends and endures

**Salary**: £22,000.00-£24,000.00 per year

**Benefits**:

- Casual dress
- Company pension
- Life insurance
- On-site parking
- Private medical insurance
- Work from home

Schedule:

- 8 hour shift
- Monday to Friday

Work authorisation:

- United Kingdom (required)

Work Location: Hybrid remote in Mexborough, S64 8AB

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