Site Administrator

3 weeks ago

Hereford, United Kingdom Balfour Beatty Full time

**About the role**
Balfour Beatty has an exciting opportunity for a Site Administrator to join our new build project team based in Hereford.

Role Purpose:
To provide professional site administration services to project teams on site to support effective operational delivery.

Responsible for providing consistent, effective and efficient site admin services in
accordance with CSUK policy
**What you'll be doing**
As a Site Administrator, you will have the following accountabilities:

- Implements and maintains office management systems that will ensure the efficient running of the office
- Uploading, managing and downloading of documents on Business Collaborator ensuring distribution to relevant members of site and client teams
- Manages office budgets to plan
- Leads by example, liaises effectively with staff and customers at all levels and provides excellent customer service at all times
- Supports site team and client by carrying out a full range of administration and secretarial support, including meeting management, making appointments, arranging travel and liaison with delivery unit main office to ensure an efficient service is delivered
- Produces / helps with documents, presentations and reports as required
- Ensures that invoices and business expenses are processed in order to be paid on time
- Plans and organises office/site events as required
- Provide effective switchboard and reception services for the office
- Production of day file and effective distribution through site team
- Monitor 360 intranet site and provide site team with timely updates including general communications, HSEQ items and changes to the BMS
- Manages all aspects of site office and accommodation facility
- Take and distribute minutes of meetings

**Who we're looking for**
You will have the following:

- Secretarial and/or administrative experience
- Highly organised and able to work on own initiative
- Strong communicator
- Excellent team working skills, and able to build relationships at all levels
- Ability to work well under pressure and to tight timescales
- Very strong customer focus
- Excellent typing speed and IT Skills including Microsoft Office (Excel, Word and PowerPoint)

**Why work for us**
Day in, day out, our teams deliver amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on.
**About us**
In UK Construction Services England & Wales business, our aim is to be the partner of choice; the go-to in our sector, trusted to deliver for our customers. We work across a huge and exciting range of sectors, including aviation, building, civils, defence and energy.

From ground investigations and flood defence to complex roads and bridges; primary schools to world class universities; ground-breaking hospitals to city centre living; the depth of our experience and quality of our projects is something we are proud of.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.

Job Reference: BBUK05989

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