Executive Assistant 7846

1 month ago

Sheffield, United Kingdom Sue Ross Recruitment Full time

Sue Ross Recruitment are delighted to be working with a niche organisation who are the leading voice for international cultural theatre performances in the UK. Formed in 2012 the company is based in Sheffield city centre where they currently present productions as well as touring nationally and internationally.

We are looking for an Executive Assistant to work closely with the CEO in a varied and exciting role. The position is fast-paced with the scope to get heavily involved in the company, supporting its plans and enabling the smooth and efficient running of the organisation. This role requires energy, enthusiasm, a proactive attitude, and excellent attention to detail.

Key responsibilities include:

- Provide general administrative support to the Chief Executive/ Artistic Director including handling correspondence, answering phones, and fielding internal and external requests as appropriate
- Day to day diary management of the Chief Executive/ Artistic Director including internal, external, and departmental meetings
- Arrange work-related travel and accommodation
- Assisting in the preparation and distribution of Board papers
- Maintain the filing systems (including an up-to-date list of contacts)
- Undertake research and administration of specific projects as required
- Liaising to organise and book meeting rooms as necessary
- To lead on the organisation of Press and Guest Nights for shows and other events, both internally and externally
- Managing theatre ticket allocations and house seat requests
- Taking minutes and preparing briefings as required
- Assisting the accountant and Chief Executive with Arts Council submissions
- Coordinate meetings and consultations with the Sheffield City Council and other bodies
- Support the Creative Team to ensure the smooth running of activities and events
- Schedule and prepare for internal Creative Team meetings; monitor and update programme planning documents
- Taking a lead on the organisation of staff attending the Edinburgh Fringe Festival, including overseeing travel, accommodation, and tickets
- Be an informed point of contact for the team, with a current knowledge of creative priorities and programmes of events
- Attend and engage with events such as press nights, guest nights and development / sponsor events at the theatre and other organisations
- Assist with arranging company-wide events such as board away day, staff lunches and the Company Christmas / New Year party.
- Administrate all aspects of the role, including answering incoming calls, filing, record keeping and reporting

Essential skills:

- Excellent administrative and organisational skills
- Strong written and verbal communication skills with the ability to engage with a wide range of personalities and backgrounds
- Good attention to detail
- The ability to work both reactively and proactively
- The ability to work efficiently to deadlines
- Discretion, tact, and empathy - particularly when handling sensitive or confidential information
- Good level of computer literacy
- Ability to work in a fast paced, energetic, and demanding environment
- An interest in and enthusiasm for theatre
- Friendly, efficient, and helpful attitude
- Highly organised and self-motivating, with the ability to prioritise short-term and long-term tasks

May we take this opportunity to thank you for expressing an interest in one of our roles and wish you the very best in your search for employment.

**Job Type**: Permanent

**Salary**: £26,000.00-£30,000.00 per year

Ability to Commute:

- Sheffield City Centre, South Yorkshire (required)

Ability to Relocate:

- Sheffield City Centre, South Yorkshire: Relocate before starting work (required)

Work Location: In person

Reference ID: 7846

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