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Executive Assistant

4 weeks ago

Sheffield, United Kingdom Glu Recruit Full time

Ref: 197

**Role**:Executive Assistant

**Salary**:Competitive, depending on experience

**Location**:Sheffield

**The role**:
As Executive Assistant you’ll provide proactive day to day support to the Executive Directors, enabling them to maximise effective use of their time.

**What You’ll be doing**
- Act as point of contact for enquiries into the CEO and Board, responding to such enquiries professionally
- Draft communications on behalf of the CEO
- Diarise meetings for Executive Directors and act as point of contact during periods of absence/unavailability
- Draft correspondence, finalise and dispatch/distribute correspondence prepared by the Executive Directors and others
- Ensure that the CEO’s decisions and instructions are relayed to other stakeholders using judgement
- Organise accommodation and travel arrangements for the CEO and Board (UK & International)
- Compiling and preparing reports, presentations and correspondence - noting that some items may be of a confidential nature
- Communicate and liaise with both internal and external parties at all levels, including managers across the business, stakeholders, third party providers and clients
- Management of CEO’s inbox and diary, including other Executive Board members where required.
- Coordination of meetings, setting agendas and providing accurate meeting minutes
- Collate and distribute papers and reports from Senior Managers to the Board
- Prepare minutes for regular internal reviews and meetings
- Coordinate meeting action lists, tracking progress and requesting status updates for agreed actions
- Provide support, where necessary, on operational projects where client meetings are to be recorded
- Prepare and produce documents such as invitations, travel programmes; facilitate arrivals and departures of guests where required

**What we’re looking for**

To be successful in the role you will have the ability to act with diplomacy and maintain a strict level of confidentiality. You will also be able to demonstrate:

- Experience in a similar role providing support to Executives
- Excellent written communication skills
- Excellent IT skills - Word, Excel, outlook & PowerPoint
- Excellent verbal communication skills

**What you’ll get in return**

Reporting to our CEO you get to work in a supportive team and for a business that is going through an exciting period of growth, where innovation is at the heart of everything we do. It’s a great time to join us and add value to our team. Here is a little more information about what’s in it for you:

- A competitive salary
- Company Pension Scheme
- Life Insurance Scheme
- 25 days holiday + statutory holidays
- Westfield Health Scheme
- Employee Assistance Programme
- Westfield employee rewards - Discounts & rewards from leading retailers, restaurants and destinations
- Free on-site parking

Glu Recruit LTD are an equal opportunities employer and are acting as a recruitment agent in the hiring of this role.

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: One location

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