Executive Assistant

2 months ago

London, United Kingdom Page Personnel - UK Full time

A great opportunity to work for a Public Sector organisation.
- Role is temporary for an immediate start.

**About Our Client**:
A Government organisation in East London.

Executive Assistant to the Executive Director:

- Provide autonomous, high quality and fast paced Executive support to the Executive Director.
- Play a major role in helping the ED deliver their priorities.
- Anticipate potential problems and use own judgement to come up with solutions, research issues, review documents and liaise with colleagues, so that the ED can focus their time on the most important strategic issues.
- Lead on the management of the ED's diary and inbox.
- Track, progress and proactively alert the ED to emerging issues, deal effectively with conflicts and exercise sound judgement in prioritising appointments.
- Support the ED as a member of the Board and Senior Executive Team.
- Prepare daily packs including schedule of meetings with brief details and supporting paperwork.
- Create and maintain an organised filing system on SharePoint, that facilitates requests for information.
- Organise travel and accommodation and process expenses.
- Work closely and collaboratively with colleagues at all levels of seniority including PA's.
- Organise, operate and support the regular management of meetings with key external stakeholders and other cross-Directorate meetings.
- Track and manage agenda requests, forward planning and collating/circulating agendas and supporting documents in advance and in a proactive manner.

**The Successful Applicant**:
Executive Assistant to the Executive Director:

- Evidence of strong administrative and organisational skills.
- Evidence of strong communication and influencing skills.
- Evidence of successfully prioritising multiple work tasks to meet strict deadlines.
- Evidence of representing organisations to external stakeholders.
- Ability to work effectively as part of a team as well as without close supervision.
- Be responsible for own workload and supporting others in the delivery of work.
- Proficient with document production and document management in a timely and accurate manner
- Ability to pay strict attention to detail at all times.
- Excellent IT capability and skills, particularly with Microsoft Office programmes.
- Demonstrable research and analysis skills, with experience of gathering, summarising and presenting information for varying audiences.
- Excellent drafting skills.

**What's on Offer**:
Executive Assistant to the Executive Director:

- Temporary - 6 months with possible extension to 9 months
- £139.9 day rate + holiday pay
- On-site in East London
- Pre-employment checks needed before start date
- HEO level (Higher Executive Officer)
- Contact
- Gemma Edwards
- Quote job ref
- JN-022023-5959539
- Phone number
- +442072692163

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