Team Coordinator

4 weeks ago

Southwark, United Kingdom Carbon Brief Full time

Carbon Brief specialises in clear, evidence-based articles and data visualisations to help improve the understanding of climate change, both in terms of the science and the policy response. We publish a wide range of content, including Q&As, in-depth analysis, interviews, newsletters, interactives, infographics and maps. Our audience is global and diverse, but particularly serves policymakers, journalists, NGOs and academics. We are proud of the reach and engagement we have with our audiences, who value our rigorous and authoritative brand of ‘explainer journalism’.

Working closely with our journalists, editors, multimedia producers and digital content executives, you'll play a key role in supporting the whole Carbon Brief team in producing world-class journalism and in ensuring a happy, efficient and inclusive workplace.

Reporting to the Office Manager, this role would suit an motivated and organised individual looking for a hybrid position with a variety of PA and admin duties. These will include office administration, travel and meeting coordination, and supporting HR processes as core tasks, but you may have other responsibilities that grow and change as the role develops.

You'll have exceptional organisational skills and an ability to prioritise tasks efficiently and effectively. You will be comfortable working on your own initiative, yet able to build strong working relationships. With a flexible attitude and constructive outlook, you'll enjoy the prospect of making sure our in-house processes work efficiently and contribute new ideas for supporting our team and the work we do.

Please note that this particular role is not a route into journalism. A different role within Carbon Brief would be better suited to anyone with aspirations to write.

**Responsibilities**
- Being a contact point: Liaise with building management, update the team about notices/events and ensure the correct processes are followed.
- Meetings and events: Coordinate availability, schedule meetings, check facilities, liaise with venues, make bookings and organise materials/provisions.
- Coordinating travel: Process team travel requests; organise itineraries and make bookings; prepare travel guidance and check health and visa requirements.
- Supporting HR: Book line-management meetings, monitor annual leave, assist with recruitment, process expenses and keep accurate records via our Sage HR platform.
- Office/team equipment: Order IT and other office equipment, as required, and maintain an up-to-date inventory of IT assets.
- Administrative support: Ad-hoc support for the Office Manager and wider Carbon Brief team, including marking team social events and milestones.

**Essential**
- One year's previous experience in a similar role.
- Excellent organisational and planning skills.
- Proven collaboration and team-working skills.
- Meticulous attention to detail and a commitment to accuracy.
- Excellent communication skills, both written and verbal.
- Discretion and an understanding of confidentiality issues.
- Proficient in Microsoft Office and Google Docs.

**Desirable**
- Experience of using the Sage HR platform.
- An interest in climate change, the environment and/or journalism.
- An awareness of Carbon Brief and the kind of organisation we are.

Expected start date: 01/05/2024

**Salary**: £30,000.00 per year

Schedule:

- Monday to Friday

**Education**:

- Diploma of Higher Education (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Ability to Commute:

- Southwark (required)

Work Location: Hybrid remote in Southwark

Expected start date: 01/05/2024

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