Assistant Property Manager

3 weeks ago

Colchester, United Kingdom Reed Business Support Full time

REED Colchester are delighted to be recruiting for a **Assistant Property Manager**for a **well-established Property company**based in **Central Colchester.**

**You will need a driving license to be able to complete this role.**

**ASSISTANT MANAGER DUTIES**:

- Assume management of the department in the absence of the manager.
- Accurately manage department time sheets.
- Work with the Head of Department to ensure staff establish professional relationships with current and new clients.
- Attending company manager meetings as required.
- Work with manager to ensure CRM use is accurate and effective.
- Work with manager on all aspects of recruitment as required.
- Work with colleagues and manager to address current complaints and carry out reviews to avoid repeat complaints.
- Work with manager to secure new instructions.
- Work with manager to ensure department remains legally compliant at all times.
- Any other duties which may be required from time to time in accordance with the company requirements.

In addition to your ASSISTSANT MANAGER duties, you will also personally manage a portfolio that may be a mix of blocks of flats, private estates and other interests governed by the Residential Management Companies, RTM Companies and Freeholders. These dutieswill include, but are not limited to:
**PROPERTY MANAGEMENT DUTIES**:

- Responsible for co-ordinating and managing all services and maintenance contracts and to communicate with clients and leaseholders/freeholders in line with contracted management agreement.
- Inspection of sites to ensure the quality of services provided are satisfactory and to identify building repairs in line with health and safety issues.
- Setting client budgets, preparing demands in line with leases/legal documents and collection of service charges having agreed budgets with client, to keep sufficient funds available.
- Risk managing purchase of services and special projects to maintain positive cash flow.
- Assist the client accountant with the preparation of all financial documentation for submission to accountants for preparation of year-end accounts.
- Chairing / attending AGMs and Directors Meetings for each site where applicable, many of which are out of normal office hours.
- Ensuring compliance of all fire risk and health and safety regulations.
- Advising on and implementation of Section 20 procedures for all qualifying projects. Prepare simple specifications, invite tenders, and oversee planned maintenance work. Where necessary liaising and instructing external surveyors to oversee larger or morecomplex projects.
- Preparing and updating Five Year Maintenance Plans for each site in the portfolio.
- Putting in place insurance for each site / development.
- Day to day management of portfolio.
- Liaise with and provide relevant information to the Block Administration Manager who will compile this for leasehold packs and then complete sales process.
- Support the Directors’ 5-10 Year Vision for the Company. Embrace our Performance Appraisal and Development Review process.

The aforementioned details above are not exhaustive. Duties may be changed from time to time as the needs of the business change and to cover for any absence of your colleagues.

If this role is what you are looking for I urge you to **APPLY BELOW ASAP**as the recruiting process for the role is moving extremely quickly

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