Finance Assistant

4 weeks ago


Harrow, United Kingdom Harrow High School Full time

To assist the Finance Manager to maintain an effective department by carrying out a range of financial processing and other duties especially in Purchase Ledger; and ensuring compliance with appropriate financial procedures and audit requirements.

**Key Responsibilities**
- Input of standing information to Finance system (suppliers, debtors) in accordance with procedures
- Processing of Purchase Orders from requisitions, accurately and in accordance with agreed authorisation and timescales
- Printing of Purchase Orders, checking for accuracy and distributing to suppliers and budget holders as required
- Processing of invoices, checking to Purchase Orders and goods received notes, ensuring appropriate authorisation and payment in accordance with agreed procedures and timescales
- Investigating and resolving supplier invoices under query, arranging returns and ensuring that refunds or credit notes are received.
- Liaising with companies to obtain “best value” for items purchased
- Raising of Sales Invoices from appropriate documentation
- Printing of Sales Invoices, checking for accuracy, and distributing to debtors
- Processing and reconciliation of petty cash
- Assist with month end procedures including VAT returns.
- To provide financial information reports from the finance system for budget holders.
- Dealing with queries from suppliers (including statements), debtors, budget holders and other Academy staff
- Maintenance and storage of all records within financial regulations.
- Updating and monitoring of contacts file
- Assist with preparation of audits
- Advising the Finance Manager of any Breach of Financial Regulations within school.

**General Duties and Accountabilities**
- Filing of purchase orders, invoices, delivery notes, suppliers, monthly statements
- Archiving
- Complete P11D forms
- Exam Invigilation
- A responsibility to promote and safeguard the welfare of children in line with the school’s Safeguarding and Child Protection Policy
- Health and Safety
- Code of Conduct
- Behaviour for learning

**Other Duties**
- To undertake duties as specified by the Finance Manager or Headteacher and not mentioned above

**Job Types**: Full-time, Part-time

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- HARROW HIGH SCHOOL: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

Application deadline: 04/06/2024


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