Finance Administration Assistant

3 weeks ago

Forest Hill, United Kingdom Horniman Museum and Gardens Full time

**Posted**:06/01/2023 12:47**Start Date**:Not Available**Salary**:£24,327 pa pro rata (£24,818 after probation)**Location**:Horniman Museum and Gardens, Forest Hill**Level**:Experienced (Non Manager)**Deadline**:23/01/2023 10:00**Hours**:21 hours per week (Monday to Wednesday)**Benefits**:See "Working for us" on the Home menu**Job Type**:Part time**Job title and reference: Finance Administration Assistant (Ref: FIN1.23)**

**Salary: £24,327 pro rata (rising to £24,818 pro rata on successful completion of probation)**

**Hours of work: 21 hours per week, Monday-Wednesday**

The Horniman Museum and Gardens is a unique attraction in south east London where world cultures and the natural world are brought together for everyone to enjoy. The Museum holds internationally important collections of anthropology and musical instruments, as well as a popular natural history gallery and Aquarium. The 16 acres of beautiful Gardens feature a tropical Butterfly House and offer stunning views across London.

The Horniman is a registered charitable company with a turnover of circa £7m, with funding from government grants and other income-generating activities, including the Horniman’s retail and commercial operations.

We are looking for a Finance Administration Assistant who will be a vital part of the small but busy Finance team providing budget holders, staff and senior management with an efficient and comprehensive finance service. Your work will include preparing cash for banking, reconciling financial transactions, paying petty cash expenses, assisting with finance administration tasks and being responsible for the outgoing post and stationery.

You’ll have had plenty of financial and general administrative experience - not necessarily in a museum - and will be a confident IT user (including Outlook and good Excel skills). You’ll be able to organise your tasks efficiently and work to an exceptional level of accuracy. The role requires direct contact with most departments of the museum, as well as with members of the public and suppliers, so you’ll be able to communicate effectively and develop good working relationships with a wide range of people.

**Interviews will be held on Monday 30 January 2023.**

**How to Apply**

**P**lease provide an overview of no more than 2 pages describing your experience relevant to the role as outlined in the Job Description and Person Specification.**

**JOB DESCRIPTION**

**Job title** Finance Administration Assistant

**Section** Finance**_ _**

**Reports to** Finance Officer

**Responsible for** No line management responsibilities**_ _**

**Hours of work **21 hours per week

**Main purpose of job**

To provide general and financial administration support for the Finance team.

**Section descriptions**

The main aim of the Finance section is to maintain the ongoing routines of the financial systems to a high standard so that budget holders, senior management and external funders may be provided with timely, accurate and relevant information. Control of cash flow, processing of payroll, maintenance of an asset inventory and a commitment to paying invoices on time are also essential elements of the section’s workplan.

**Main responsibilities**

**Finance administration (90%)**
- Emptying donation boxes, counting and preparing banking of contents.
- Counting and banking of till receipts and other takings
- Ensuring Corporate Business Card logs are sent out, returned on a timely basis, properly completed and correctly authorised
- Monitor the finance invoices mailbox
- Updating authorised signatory lists on a regular basis
- Maintain inventories of equipment and furniture
- Carrying out all filing and archiving of financial transaction paperwork, and organise destruction of files in accordance with record retention schedule

**Other duties (10%)**
- Franking mail
- Updating and maintenance of franking machine
- Dealing with Royal Mail to resolve queries
- Stationery replenishment

**General responsibilities**
- Act in a professional manner and uphold the Horniman’s Code of Conduct
- Follow and promote safe systems of work and observe health and safety regulations
- Any other duties that may be required to ensure the effective running of the general office.

Job activities may vary and evolve over time to meet business needs.

**PERSON SPECIFICATION**

**(E) = essential, (D) = desirable**

**Minimum Shortlisting Criteria**

**Education/qualifications**
- A good level of numeracy and literacy (E)
- Good computer skills particularly in Excel, Word and Outlook (E)

**Knowledge & Experience**
- Experience of carrying out administrative tasks and maintaining systems and records (E)
- High volume cash-handling experience (E)

**Additional Shortlisting Criteria**
- Understanding of financial databases (D)

**Further Selection Criteria - to be tested at interview**

**Skills and abilities**
- Proven ability to work with a high degree of accuracy and attention to detail (E)
- Th

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