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Office Administrator

4 months ago

Ashford, United Kingdom Universal Building Specialists Full time

Universal Building Specialists have an exciting opportunity for an **Office Administrator/ Service Coordinator** to join the team.

Location: Ashford TN23 1ED

**Salary**: £23,000 PA

**Job Type**: 3-months fixed term contract

Hours: Mon - Fri 09:00 - 17:00

**About Us**:
Due to continuing company growth, Universal Building Specialists are actively looking to expand our current dynamic team, based in Ashford Kent. We are seeking the role of an administrator/Service Coordinator to join our fast-paced service team, initiallyon a 3-month basis due to increased workload, but this could be considered for a permanent role if workload allows.

**Office Administrator** - Key Responsibilities:

- First point of contact for service calls, capturing and recording all new service enquiries
- Scheduling of planned maintenance
- Receiving and registering reactive maintenance tasks
- Prioritisation of job tickets for allocation to appropriate resources
- Scheduling and dispatch of service engineers and sub-contracted resources
- Requires efficient forward-scheduling of multiple engineers' diaries
- Coordinating follow-up remedial works
- Liaison with Operations Manager for the procurement of equipment and materials for allocated service jobs
- Act as Fire Marshall and First Aider

**Office Administrator** - **You:

- Experience in a coordinator role associated with planned and reactive maintenance preferred but not essential
- Experience of working within an office-based environment
- Good problem-solving capability
**- **Must be personable and capable of building good customer relationships
- Experience in using CAFM systems - logging jobs, running reports, raising purchase orders etc
- Must be motivated and capable of working collaboratively with others to form positive working relationships
- Must have a level head and thrive on multi-tasking
- Must be reliable and responsible
- Must be committed to delivering a quality service and motivated to take ownership of outcomes
- Ability to work well under deadlines and multi-task
- Excellent verbal and written communication skills

To submit your CV for this exciting **Office Administrator **opportunity, please click ‘Apply’ now.