Health Records Supervisor

3 weeks ago


Gillingham, United Kingdom Medway NHS Foundation Trust Full time

**Division**: Planned Care

**Care Group**: Peri-operative & Critical Care

**Band**: 3

**Salary**: £22,816 - £24,336 per annum/pro rata

**Interview Date**: Friday 11th August 2023

We are recruiting for an Health Records Supervisor who shares our ambition and vision to deliver theBest of Care by the Best People and has the drive to take us forward, by ensuring that the Trust continues to be the first choice for patients and our staff.

The post holder will be responsible for the supervision of designated staff within the MMH Team and/or off-site Health Records Library.

They will supervise the provision of health records within the guidelines of policies and Administrative Guidance Notes.

To work with the Health Records Team Leader to ensure the effective and efficient running of the library, including the out of hour’s service, ensuring full cover at all times.

We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.

Here at Medway, we pride ourselves on working together as one to ensure that our shared vision of Better, Best, Brilliant is achieved. Our culture and values are what drives the Trust and is the heartbeat of who we are as an organisation.

Our Trust is a great choice for people who want to develop their career in an ambitious environment.

The NHS are striving towards “we work flexibly” as a workforce, we want to ensure that you can work in a way that is best for us, our patients, and importantly for you. We offer many flexible working opportunities, speak to us about how we might be able to accommodate a flexible working arrangement for you and if it works for the service, we will do our best to make it work for you.

All of our substantive & fixed term employees can enjoy a range of staff benefits, a gym, an active health and wellbeing programme, an on-site nursery and a cycle to work scheme.

We are taking positive action to ensure that we can attract, recruit and retain the best talent and would welcome more applicants from under - represented groups to support the Trusts commitment to a diverse, inclusive and an employer of choice workforce.

All staff at Medway comply the Trust’s and the Kent and Medway Safeguarding Board’s policies on safeguarding children, young people and vulnerable adults.

To supervise the staff within the Health Records Library and MMH.

To compile staff rosters to ensure all shifts are adequately covered, working in conjunction with the Health Records Team Leader.

To conduct return to work interviews and appraisals for staff within the team and escalate to the Team leader if any further actions are required.

To ensure that departmental staff have received full training in the use of trust IT systems as appropriate to their role.

To ensure the library is managed correctly through the weeding (culling) & scanning and the correct destruction processes.

To ensure and conduct reviews and ensure staff are trained in the maintenance of case note folders and the filing system.

To supervise the provision of health records for all patient activity, audits and other requests according to policies and procedures.

To ensure all work is completed within agreed deadlines.

To report any problems to the Health Records Team Leader.

To be responsible for the reallocation of workload at times of absence.

To be responsible for security of the Patient Service Centre and Health Records Library in conjunction with the Health Records Team Leader reporting any issues accordingly to the Health Records Team Leader and Medical Records Manager.



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