Administrator - Band 3 - Adult Community Services

2 months ago


Bury St Edmunds, United Kingdom West Suffolk NHS Foundation Trust Full time

**Job summary**: To provide comprehensive and confidential administrative support to the community and integrated services management team, primarily the Clinical Lead and Quality and Safety Team, co-ordinating diaries, arranging meetings, note taking, updating action logs and maintaining databases. The post-holder will work alongside the Executive Assistant and another Administrator to support prioritisation and planning of workloads, ensuring the management team receive appropriate and thorough information in a timely manner. Job responsibilities: Key Tasks & Responsibilities: 1. Communication Communicate courteously and sensitively with a wide range of internal and external stakeholders.

**Analytical and judgemental**: Maintain the highest standards of confidentiality when dealing with sensitive information, including information relating to patients or staff. Assist the clinical lead and quality and patient safety team interpret data from various sources and databases to be used for reporting purposes. 3. Planning and organisational Skills: To support the Community & Integrated Service management team in preparing information, agendas and papers for meetings, this may also involve external partnerships.

The post holder will manage information sharing, preparation of reports/presentations. To manage several tasks simultaneously, keeping track of half completed tasks that are awaiting further information, working within an environment of frequent interruptions, competing demands with the ability to meet deadlines. Prioritise own workload and resolve conflicting diary appointments for members of the management team. To establish and maintain administrative systems and databases to achieve high standards of business support.

**4. Finance and Resources**: Raise and receipt purchase orders as instructed by the management and finance teams. Ordering of stationary supplies for the team, using NHS supplies systems 5. Information Resources: Attending team meetings as required, preparing agendas, taking the notes, updating the action log and noting future agenda items and distributing.

Ensure competent and accurate presentation of letters, reports, documents and presentations, ensuring correct spelling of clinical/medical terminology. To use computer software programmes to create documents, presentations and a monthly newsletter of a high standard for meetings, organisation groups, partner agencies etc. To undertake copy typing of correspondence, reports, strategy documents, action plans, agendas some in relation to clinical specialties etc. To undertake any computerised work as required, including creating and maintenance of Excel spreadsheets and databases, PowerPoint presentations and charts.



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